Data Retention Schedule

How long SwiftCruit keeps different categories of data, and what can extend that period.

Effective 07 August 2026 · Version 1.0

1. Overview

This schedule reproduces the retention periods committed to in Section 13 of our Privacy Policy, gathered here for reference alongside the circumstances that can extend them. The Privacy Policy is the authoritative source; where this page and Section 13 ever differ, Section 13 controls.

Where a period is described as a default, it can be extended in the circumstances set out in Section 3 below. A full internally-maintained retention schedule governs day-to-day deletion operations.

2. Retention by Data Category

We do not create biometric templates from proctoring data, so no separate biometric-template retention period applies. See Section 9.2 of the Privacy Policy.

Data Category	Standard Retention
Candidate account data	Active account + 30-90 days after deletion request
Recruiter/employer account data	Active contract + legal/tax tail (up to 7 years)
Public candidate profile	Until visibility changed or account deleted
Resume & parsed profile data	Tied to account; unused uploads purged on a short cycle
Job aggregation data (ATS-sourced)	Removed promptly upon expiry or source removal
Application & redirect data	30-90 days, operational period only
Assessment content & code logs	Per Customer contract term; short default if none specified
Proctoring - unflagged snapshots/video	30-90 days
Proctoring - flagged/disputed sessions	180-365 days, or longer under legal hold
AI scorecards & AI match-score reports	Aligned with assessment content retention
Analytics & marketing cookies	Shortest period the tool allows; session-level where possible
Subscription, billing & invoices	Per applicable tax/accounting law (typically 6-10 years)
Customer support communications	1-3 years
Security & authentication logs	6-12 months
DSAR / rights-request records	2-3 years after closure
Consent records	Duration of processing plus applicable limitation period

3. What Extends a Retention Period

A standard period above may be extended only where one of the following applies, and only for as long as that circumstance lasts:

•The session or record is flagged for integrity review, or the outcome is disputed by the candidate.
•The recruiting company has requested retention under its own contract term for assessment content.
•A legal hold, regulatory request, court order, or active investigation applies.
•Retention is required by applicable tax, accounting, or other statutory law.
•The record is needed to establish, exercise, or defend a legal claim.

4. Requesting Deletion Sooner

You can ask us to delete your data before these periods elapse, subject to the legal retention requirements above, through our Data Request process or by emailing compliance@swiftcruit.ai.

Deleting your account does not automatically delete data already shared with, or exported by, a recruiting company as part of a hiring process you took part in. See Section 16.3 of the Privacy Policy.

5. Updates

We may update this schedule as our practices change. It is kept aligned with Section 13 of the Privacy Policy, and the most current version will always be available on our website.