Account Payable Specialist

Gutor is a leading international manufacturer of UPS systems for industrial applications. The company has been in business for over 75 years and has a proven track record of delivering high-quality products and services. Gutor's products are designed to meet the demanding needs of industries such as oil & gas, petrochemical, chemical, nuclear, and transportation. The company also has a global presence with over 600 employees in more than 30 countries and branches in Brazil, China, India, Malaysia, Mexico, Saudi Arabia, the United Arab Emirates, and the U.S.A to name a few.

Gutor is committed to providing its customers with the best possible support. The company has a team of experienced engineers and technicians who are available to help with any problems that may arise.

SUMMARY OF JOB
As an Accounts Payable Specialist, you will be responsible for managing the company's
financial obligations by processing invoices, reconciling statements, and resolving
discrepancies. Your primary duties will include verifying and recording transactions, and
maintaining accurate records of accounts payable transactions. Additionally, you will play a
key role in month-end closing activities and assist with financial reporting as needed. The
ideal candidate will have strong attention to detail, excellent organizational skills, and
proficiency in accounting software and spreadsheet application.


Records regular business transactions via journal entries, performs account reconciliations, participates in closing process.


"3 to 5 years relevant experience in accounting includes work across multiple areas of accounting including: - Ensuring
compliance with financial transaction recording standards (eg. General ledger, cash payments/collections, tax transactions, etc.) - Control/reconciliation of accounts and records (balance sheet, P&L, bank accounts, etc.) - Accounting reports/schedules for internal audiences (management reporting) and /or for external audiences (compliance reporting) including consolidation of financial statements, cash flow reporting, budget reporting, etc.) In some organizations, accounting work may also include: - Cost consolidation of financial statements, cash flow reporting, budget reporting, etc.) In some organizations, accounting work my also include: - Cost accounting/budgeting (allocation of direct/indirect costs, variance analysis, budget preparation, etc) - Accounts payable/receivable and/or Credit & Collections."

As an Accounts Payable Specialist, you will be responsible for managing the company's financial obligations by processing invoices, reconciling statements, and resolving discrepancies. Your primary duties will include verifying and recording transactions, and maintaining accurate records of accounts payable transactions. Additionally, you will play a key role in month-end closing activities and assist with financial reporting as needed. The ideal candidate will have strong attention to detail, excellent organizational skills, and proficiency in accounting software and spreadsheet applications.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Receiving invoices and other documents from suppliers (reminders, statements, dunning letters)

• Rejecting invoices back to suppliers if not compliant

• Manage daily invoice/documents flows in accordance with internal agreed service levels

• Open incoming scanned invoices in workflow tool, process invoices in the ERP system (NPO invoices posted against GL and CC and sent to the corresponding approvals, line level matching of PO invoices with purchase order and goods receipt note)

• Manage Vendor Master Data

• Perform accuracy check according to agreed parameters for the PO/Direct and NPO/Indirect posting to ensure in time and accurate disbursements

• Identify and suggest process improvements and standardizations for the PO/Direct and NPO/Indirect Invoice posting process

• Support preparation of audit related activities

• Maintain relationship with suppliers and process incoming telephone/e-mail queries regarding status of invoices, payments and balance of supplier accounts

• Reconcile vendor accounts and inter-company accounts

• Investigate and support all issue resolution requests received from the Invoice Processing Teams (3- way match discrepancies for PO/Direct invoices, unknown GL, CC, approver information for NPO/Indirect invoices)

 

KNOWLEDGE AND SKILLS – REQUIRED

• Bachelor’s Degree in Accounting/ Finance or Diploma are welcome to apply

• Experienced in AP, Payment and Vendor Maintenance.

• Fluency in English language - verbal and written communication is required.

• Ability to plan and prioritize workload to ensure all key deadlines are met with accuracy

• SAP & Shared Service experience preferred.

 

PERSONAL ATTRIBUTES

• Self-driven, keen to learn and takes ownership tasks performed

• Proactive mindset with the ability to prioritize tasks and work efficiently in a fast-paced environment.  

• Ability to work in an international and multicultural environment

• Initiative to acquire knowledge and skill to continuously improve job performance

Gutor is an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.