Accountant II

MAIN PURPOSE OF THE JOB

The Accountant is responsible for the overall financial support including field support during trainings/workshops by ensuring all financial transactions follow MSH financial policies and procedures and donor regulations. She/he will ensure financial documents submitted for review are complete, applicable taxes are deducted for financial transaction settlement, compiles payment sheet details during training for urgent financial settlement and follows up on timely settlement of taxes. S/he will also support the finance unit during audit process.

SPECIFIC RESPONSIBILITY

Support Country Finance Management

Make sure that all financial documents (JVs, PVs, and Deposit vouchers) and any related documents are reviewed and shared with the finance coordinator for proper filing.

Ensure all submitted MSH and sub contractor financial documents are complete and accurate and process cover payment documentation for approvals.

Payment processing

Ensure all financial documents are properly sequenced, have the applicable payment details attached for supervisors review and approvals.

Ensure all financial documents have the required supporting documentation and all supporting documents are clear and original.

Ensure receipts attached with payment documents are legally acceptable and have attachments as required.

Ensure timely settlement of outstanding work and staff advances including sub contractor staff advances.

Support with the review of sub contract invoices and consultant invoices.

Training support  

Support during trainings/workshops for registration/attendance sheet recording and support with perdiem settlement preparation.

Ensure applicable documentations are collected for urgent settlement.

Support with audit process and organizing documents for audit and compliance review.

Assist in the preparation of smooth conduct of internal and external audits.

QUALIFICATIONS

REQUIRED MINIMUM EDUCATION

Bachelor’s degree or Master’s Degree in accounting, Finance, Business management, or related field from a recognized university

REQUIRED MINIMUM EXPERIENCE

Previous experience in USG-funded projects of similar nature, and good knowledge of USG rules and regulations.

Experience in working and reviewing partners and sub contractors/grant documents is an advantage.

KNOWLEDGE AND SKILLS

Oversee the overall financial activities of the project and ensure that activities comply with MSH Policies and procedures and with USG donor rules and regulations and statutory obligations including contractual requirements.

Prepare payment vouches, cash receipts vouchers, and journal vouchers in accordance with MSH policies and procedures.

Ensure all transactions have the necessary approvals, are accurately coded and charged to the right expenditure type, with appropriate documentation, and recorded into the QuickBooks database.

Laise with central level technical advisors and regional managers for timely preparation and submission of monthly fund requests.

Follow the timely settlement of outstanding work and staff advances and prepare an aging analysis report to be submitted to the MSH home office monthly.

Prepare check payments, bank transfers, and bank letters in the name of the authorized payees/vendors as necessary.

Review petty cash payments and replenishment requests to ensure they are in line with MSH Ethiopia’s petty cash policies.

Prepare monthly payroll benefits, process timely payments based on MSH and donor applicable procedures.

Responsible for workshop/training or similar event registration and attendance sheet follow up, compilation of payment sheet for urgent settlement by collecting accurate bank data and supporting documentation.

Assist in the preparation of provident fund and government payables (withholding tax, income tax, pension) and make sure such payables are paid to the applicable authority office in time.

Compile and process monthly VAT claims for a refund from the DoS as applicable.

Assist in the preparation and smooth conduct of internal and external audit.

MSH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws. MSH complies with Section 503 of the Rehabilitation Act, Section 4212 of the Vietnam Era Readjustment Assistance Act, as amended, and all related applicable regulations.

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