Accounting & HR Assistant

About the Role

Toradex Solutions Inc. is a premier provider of high-tech electronics design and full cycle product development and manufacture in the GTA. Our first-class in-house services have helped a diverse group of customers across North America and Europe develop innovative products. We are looking for an energetic, quick learner who is ready to contribute, grow, and explore exciting new technologies with us.

We are looking for an organized, detail-oriented Finance & HR Assistant to support daily accounting, human resources, and administrative activities in our electronics manufacturing environment.

Working under the guidance of the Finance & Human Resources Manager, you will process financial transactions, maintain accurate records, support HR activities, and contribute to the implementation of Microsoft Dynamics 365. This junior role is well suited to someone with an analytical mindset, a careful approach to their work, and the initiative to identify issues and follow through on tasks.

Pay: CA$25.00-35.00 per hour

Key Responsibilities

Finance & Accounting

• Record and process daily financial transactions in QuickBooks Online (QBO) and LCI Data.
• Monitor and organize accounts payable invoices by payment due date and prepare supporting documents for approval.
• Assist with processing payments to vendors, subcontractors, and employees, ensuring appropriate documentation and approvals are in place.
• Review supplier invoices against packing slips and resolve discrepancies with the appropriate team.
• Record expenses and payment dates in the AP Summary and QBO.
• Monitor accounts receivable invoices, follow up on outstanding balances, and record payments received in QBO.
• Maintain accurate and current account, supplier, and customer information in QBO.
• Enter credit card transactions in QBO and LCI Data.
• Post approved payroll transactions in QBO and LCI Data.
• Reconcile monthly bank and credit card statements with QBO entries and flag discrepancies for review.
• Review monthly AP and AR aging reports for accuracy and follow up on outstanding items.
• Assist with preparing and posting monthly adjusting journal entries, as required, under the manager’s guidance.
• Support employee expense reimbursements, month-end activities, and other financial reporting requirements.
• Maintain organized financial records, including electronic files and hard copy supporting documents.
• Help identify issues and discrepancies, bring them to the manager’s attention, and support their resolution.
• Support the implementation and integration of the new Microsoft Dynamics 365 ERP system, including data preparation, migration, testing, and validation.

Human Resources & People Operations

• Support the maintenance of accurate employee records and updates in BambooHR.
• Help collect and verify timesheets, attendance information, and payroll changes for review.
• Support the tracking of vacation, training, and other employee information.
• Help coordinate performance review schedules, reminders, and documentation.
• Contribute to employee communications, recognition programs, and company events.
• Provide support in responding to routine administrative questions, referring sensitive or complex matters to the manager.
• Help maintain secure and confidential employee, payroll, and financial records.

Administration & Operational Support

• Take a proactive approach to following up on outstanding tasks and suggesting process improvements.
• Assist other departments and perform additional administrative duties as assigned.
• Follow established Quality Management System (QMS) procedures and applicable ISO requirements in daily work.
• Follow company health and safety standards, policies, and procedures.

Qualifications & Skills

• Diploma or degree in accounting, finance, business administration, human resources, or a related field; equivalent education and experience will be considered.
• Up to three years of relevant accounting, bookkeeping, HR, or administrative experience. Co-op and internship experience are welcome.
• Basic understanding of bookkeeping, accounts payable, accounts receivable, and account reconciliations.
• Familiarity with QuickBooks Online.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Interest in employee recordkeeping and HR administration.
• Strong attention to detail and a careful, thorough approach to all tasks.
• An analytical mindset with the ability to review information, identify discrepancies, and support problem-solving.
• Good organizational skills and the ability to prioritize tasks and meet deadlines.
• Clear written and verbal communication skills.
• Sound judgment and discretion when handling confidential information.
• A proactive attitude, willingness to learn, and confidence to ask questions and raise concerns.
• Ability to work collaboratively and take ownership of assigned tasks.

Additional Assets

• Experience with Microsoft Dynamics 365.
• Experience with BambooHR or another HR information system.
• Familiarity with Ontario employment standards.
• Experience in manufacturing or an ISO-certified environment.