Accounting Operations Executive

At Ayvens, progress starts with you.

Our ambitions to shape the future of sustainable mobility are powered by our talent. Join us, and get better with every move.

Exciting Opportunity in Accounting Operations – Bristol Office

Join our dynamic team in Bristol as an Accounts Payable Administrator! This is a fantastic opportunity to ensure the smooth administration of accounting processes while maintaining high standards of quality and accuracy.

This role is offered as a fixed term contract.

Key Responsibilities:

• Manage inbound and outbound calls, along with bespoke Outlook mailboxes, ensuring timely query resolution.
• Verify invoices on accounting ledgers, ensuring accuracy within agreed SLAs.
• Conduct account reconciliations and adhere to month-end deadlines.
• Oversee bulk vehicle stock management and handle payment and receipt postings.
• Provide exceptional support to both internal and external customers, fostering strong relationships.
• Collaborate with Customer Relations teams and assist with departmental controls and audits.
• Offer support during peak periods and cover for colleagues as needed.
• Engage in ad hoc project work and complete all e-learning by deadlines.

What We’re Looking For:

• Previous experience in an Accounts Payable role and/or AAT Level 1 (or equivalent).
• Excellent verbal and written communication skills.
• Strong organisational and time management abilities.
• Proven capability to work effectively under pressure.
• High numeracy skills and keen attention to detail.
• Proficiency in Microsoft Excel and Word.
• Self-motivated team player with a collaborative spirit.

What we offer

Rewards & Financial Benefits

Salary of £27,030, Competitive pension scheme, Annual salary review and bonus scheme,

Give As You Earn (GAYE) scheme, Employee referral scheme (£1,000)

Retail discounts programme, GymFlex membership options, Cycle to Work scheme

Health & Wellbeing

Life Assurance, Health assessment options, Travel insurance, Critical illness cover, Personal accident insurance.

Time Off & Work–Life Balance

25 days’ annual leave + an additional Celebration Day, 37.5 hour week, Monday to Friday, no weekends, Holiday buy & sell scheme, Volunteer days, Time allocated for personal development, Study support (where applicable).

Workplace & On‑Site Facilities

EV charging points, Bike storage & shower facilities, Complimentary breakfast, Staff and social events

Studies have shown that women and people of colour are less likely to apply for an opportunity unless they exactly meet the criteria specified. At Ayvens we are committed to building a diverse, inclusive, enjoyable and authentic workplace so if you are excited by this, or any role at Ayvens but your experience and current hours don’t exactly align, we would encourage you to apply regardless! What’s the worst that can happen?!

Why Ayvens?  

With over 3.1 million vehicles managed across more than 40 countries, we provide full-service leasing, flexible subscription services, fleet management services and multi-mobility solutions to customers of all sizes, including large corporates, SMEs, professionals, and private individuals. By leveraging our unique position to lead the way to net zero and further shape the digital transformation of the industry, we are well-positioned to meet the evolving mobility needs of our clients and provide them with the solutions they need to thrive.

At Ayvens, we believe that our success is driven by our commitment to customer satisfaction. Our team is dedicated to delivering innovative solutions and technology-enabled services that help our customers focus on their everyday business. We’re committed to sustainable mobility and have made it a core part of our strategy. In everything we do, we’re guided by the principles of authenticity, curiosity, commitment and collaboration. We aim to foster an organisation that's diverse in people and ideas, where everyone can thrive and be themselves, no matter who they are.

Join us on this exciting journey as we continue to enable the transformation towards large scale adoption of sustainable mobility and provide our customers with the solutions they need to succeed. Follow our page for the latest updates, news, and insights.