Want to know if this job is worth applying to?
Palo Alto, California, United States
Hybrid
End-to-end ownership of the P2P cycle: requisition, PO issuance, invoice matching, and payment
Manage PO and invoice issues to ensure timely resolution
Design and implement a scalable procurement process
Recommend and implement automated solutions to support P2P
Vendor onboarding, W-9/W-8 collection, ensuring valid vendor payment data, vendor master data integrity in NetSuite
Manage relationships with AP-adjacent vendors (e.g., bill pay, corporate card providers)
Monthly AP close activities: accruals, aging review, partner with FP&A to inform cash planning
Work with R&D teams to understand projected order volumes and timing
Sets re-order points and modify as the company expands
Monitor critical vendors to ensure quoted prices are reasonable, including assisting with vendor consolidation and price negotiation related to high volume and high spend items
Liaise with external vendor and internal customer experience team to reconcile AR on a monthly basis, including troubleshooting discrepancies with external vendor
Generate and send invoices using NetSuite
Liaise with internal customer experience team to ensure write-offs are recorded into NetSuite timely
Expense Reports and Credit Cards
Ensure proper onboarding and offboarding
Timely approval of expenses
Provide insight and analysis to FP&A on spend
Work with vendors where needed to negotiate better prices on high spend areas
Monthly review of financials to ensure accuracy of PO coding to general ledger accounts and departments
Journal entries and reconciliations for P2P, AR, expense report accrual, credit card accrual
Demonstrate technical accounting knowledge through leveraging understanding of developments within the business to identify accounting risks in owned accounting areas
Monthly financial reporting support, including flux explanations for P2P, AR, expense reports, credit cards
Serve as the primary finance internal administrator for NetSuite: timely additions and removals of users, user roles/permissions, workflow configuration, workflow troubleshooting, approval routing, custom fields/forms, reporting
Own the relationship with NetSuite technical admin support: system changes, upgrades, custom workflows, automation, and troubleshooting
Manage integrations between NetSuite and adjacent systems (expense management, procurement/e-sourcing tools, banking/payment platforms, potentially LIMS-adjacent data feeds for lab spend)
Own and maintain the corporate approval matrix (spend authority by role, dollar thresholds, PO vs. non-PO approval paths)
Own the expense reimbursement policy and T&E program, including corporate card administration
Design and enforce segregation-of-duties controls appropriate for a pre-IPO/pre-commercial dx company preparing for future audit and compliance scrutiny (SOX readiness, external audit support)
Maintain documentation (SOPs, process flows) for all owned processes to support internal controls and audit requests
Partner with lab operations, R&D, and clinical teams on purchasing needs specific to a dx/life sciences environment (reagents, instruments, CRO/CDMO spend, biospecimen-related purchases)
Support the Controller and CFO with ad hoc analysis on vendor spend, contract terms, and cost management opportunities
Likely people leadership: this role may have 1+ direct report(s) performing transactional P2P/AP work
Experience with improving and automating processes through system reporting improvements and AI tools
Required
7-10+ years of progressive accounting/finance operations experience, including direct ownership of P2P and ERP systems administration
Hands-on NetSuite experience required (administrator-level configuration, not just end-user)
Experience building or scaling accounting, procurement, P2P processes in a growing company (~50-200 employees)
Strong understanding of internal controls and segregation of duties
Comfortable operating without a large team — you will be expected to build processes and solutions from the ground up without a team under you
Strongly Preferred
Life sciences, diagnostics, biotech, or pharma industry experience
Experience in a pre-commercial or recently-commercial company preparing for SOX compliance or external audit scrutiny
Exposure to lab operations, CRO/CDMO vendor management, or clinical trial-related spend
Experience with P2P solutions integrated with NetSuite (e.g., NetSuite Bill Capture, Coupa, Airbase)
Experience with expense management platforms (e.g., ChromeRiver, Expensify, Navan/TripActions) integrated with NetSuite
Nice to Have
CPA, CMA, or other relevant certification
Prior experience in a company undergoing M&A or strategic transaction diligence (given the level of financial rigor and documentation that entails)
