Agency
Dept of Health and Human Services
Division
Public Health
Job Classification Title
Administrative Associate I (S)
Position Number
60041226
Grade
NC01
About Us
The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.
Description of Work
The Accounting Specialist supports the Operations Unit of the NC State Laboratory of Public Health by performing a full range of accounting tasks that contribute to accurate financial processing and daily operational continuity. It carries out accounts payable, accounts receivable, deposit preparation, fixed asset tracking, travel documentation, and invoicing within a structured financial workflow.
This role coordinates with vendors, warehouse and receiving staff, and the Purchasing Agent to reconcile invoices and resolve discrepancies. It also partners with a Lead Accounting Specialist and a Grants, Contracts, and Purchasing Coordinator to support laboratory billing, receipt collection, and other financial transactions. This on-site role reports to the Accounting Supervisor and includes two teleworking days per week.
Key Duties Include:
- Process accounts receivable transactions by recording payments, updating logs, and supporting timely receipt collection.
- Execute accounts payable tasks through validating invoices, preparing payment documents, and ensuring correct financial coding.
- Reconcile invoices against purchase orders through coordination with vendors, warehouse staff, and the Purchasing Agent.
- Resolve invoice discrepancies by reviewing documentation, communicating with relevant parties, and applying corrective steps.
- Track and manage fixed assets by maintaining inventories and updating asset documentation.
- Assist receipt‑collection efforts, including Medicaid and other fee-based payments, by monitoring incoming funds and supporting follow‑up actions.
- Prepare deposits by verifying account and cost‑center details and submitting completed documentation for processing.
- Support travel-related administrative functions by preparing authorizations, processing reimbursements, and maintaining required records.
- Process and send Newborn Screening invoices and credits on a monthly cycle.
- Generate and process daily laboratory invoices to maintain consistent billing operations.
Knowledge Skills and Abilities/Management Preferences
Salary Grade Range: $31,200.00 - $48,810.00
Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.
The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:
- Intermediate proficiency using Microsoft Office applications to create precise Excel spreadsheets, prepare clear written materials in Word, and manage structured email communication in Outlook.
- Demonstrated experience completing accounts payable tasks through validating invoice details, preparing payment entries, and supporting timely financial processing.
- Demonstrated experience managing accounts receivable workflows by recording payments, maintaining accurate logs, and supporting consistent receipt collection.
- Applied experience entering, tracking, and reconciling financial data within the North Carolina Financial System (NCFS) or a comparable accounting platform.
- Proven experience coordinating financial task workflows by collaborating with team members and maintaining clear communication with internal and external stakeholders.
REPOST - Previous Applicants Do Not Need To Reapply In Order To Be Considered For This Vacancy
The Posting Will Close At 11:59 P.M. The Night Before The End Date
This Position Is 100% Federally Funded
This Position Is Eligible For A Hybrid Work Option
About the NC Division of Public Health (DPH):
The NC Division of Public Health works to promote and contribute to the highest possible level of health for the people of North Carolina. Our entire statewide system of public health has dedicated professionals who carry out our mission every day through a wide range of essential and activities touching the lives of everyone in our state.
About the North Carolina State Laboratory of Public Health (NCSLPH):
The State Laboratory of Public Health (SLPH), we provide medical and environmental laboratory services such as testing, consultation, and training, to public and private health provider organizations responsible for the promotion, protection, and assurance of the health of North Carolina citizens. SLPH serves the entire state as a reference laboratory for difficult, unusual, or otherwise unavailable laboratory procedures and assist in the development, evaluation, and standardization of medical and environmental laboratory testing procedures. We provide training and consultation to improve and assure quality services in other laboratories and certify milk and water laboratories and milk analysts. We test for Acanthamoeba to Zika and everything in between!
Visit our website at http://slph.ncpublichealth.com to learn more.
Campus Amenities and Benefits at the State Laboratory of Public Health:
- 220,000 square feet state-of-the-art facility
- Plentiful Free Parking
- Easy access to highways (70, 40 and 440), NC Museum of Art, Umstead State Park, healthcare providers, and shopping centers
- Proximity to globally and nationally ranked universities (NC State, UNC-Chapel Hill, Duke)
- Fitness area with exercise equipment, classes, and wellness activities
- Weekly Food Trucks
- Car Cleaning and Detailing Services On-site bimonthly
- Annual Flu Shot Clinic for Employees and Families
- Monthly and quarterly career development classes, including opportunities for traveling
- Library of academic journals and materials on-site
- Employee Engagement and Staff Development Activities
- NCSLPH Employee Recognition Programs
- State Health Plan and State of NC Employee Benefits
Compensation and Benefits:
The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees.
Visit the website for State Benefits.
Supplemental Contact Information:
The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer that embraces an Employment First philosophy, which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: https://www.ncdhhs.gov/.
DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.
In accordance with the Governor’s Executive Order 303, our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified.
Application Process
Be sure to complete the application in its entirety. Resumes will not be accepted in lieu of completing this application.
- Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.
- Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application to support your answers.
- If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 11:59 PM on the closing date.
- Applicants may be subject to a criminal background check. All candidates selected for positions considered "Positions of Trust" will be subject to a criminal background check.
- Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. Upon the closing date, applications are "Under Review" and will be screened by Human Resources for qualified applicants. The hiring process may take several weeks.
- Degrees must be received from appropriately accredited institutions. Transcripts and degree evaluations may be uploaded with your application. The State of North Carolina/Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent.
- For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members.
Degree/College Credit Verification
Degrees must be received from appropriately accredited institutions. Transcripts, degree evaluations, and cover letters may be uploaded with your application.
Veterans’ and National Guard Preference
- Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
- Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.
- Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.
ADA Accommodations
Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DHHS is committed to the full inclusion of all qualified individuals. As part of this commitment, DHHS will ensure that people with disabilities, or known limitations covered by the PWFA, are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.
CONTACT INFORMATION
If there are any questions about this posting, please contact Talent Acquisition at talentacquisition@dhhs.nc.gov. Resumes will not be accepted in lieu of completing this application.
Minimum Education and Experience
Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.
High school or General Educational Development (GED) diploma
OR
An equivalent combination of education and experience.
EEO Statement
The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.
Recruiter:
Tresha Walker
Contact:
DHHS Workday Support Form
