Role and Responsibilities

We are seeking a highly skilled AP and T&E Lead within our Global Business Services. This role will be responsible for overseeing operations of a team within the Accounts Payable and Expense department, which encompasses invoice verification, payment authorizations, auditing employee expense reports, and managing corporate credit cards. It involves supervising an AP and T&E team, ensuring the adherence to designed processes and controls.

Accountabilities

• Oversee the daily functions of a team of 5 – 20 within the Accounts Payable and Expense department
• Support the establishment and maintenance of a stringent control environment that aligns with the company's internal control framework and global policy
• Review and authorize invoices and payment proposals to ensure they are processed accurately and promptly
• Set goals for the accounts payable team that are in line with the company's financial objectives
• Develop, implement, and uphold systems, procedures, and policies within accounts payable to enhance accuracy and efficiency
• Ensure timely and precise monthly, quarterly, and year-end closings related to accounts payable
• Address escalated accounts payable inquiries from vendors and internal teams
• Assist with financial audits related to accounts payable
• Manage the auditing of employee expense reports to ensure compliance with the expense policy, responding to escalated reports as needed
• Lead the development and execution of training sessions for employees on the Concur expense system, emphasizing best practices for accurate and timely expense reporting
• Conduct and oversee periodic compliance audits of expense reports to ensure adherence to local and global policies, addressing any discrepancies or issues identified
• Manage the ordering process for corporate credit cards, ensuring that each employee's eligibility is verified prior to approval
• Review corporate credit card accounts regularly to identify and resolve discrepancies, adjust credit limits as needed, and cancel or deactivate cards when appropriate
• Monitor and report on metrics, and propose strategies to meet KPIs and SLAs
• Ensure compliance with regulatory standards and company policies
• Train, mentor, and assess the performance of AP and T&E staff
• Work with various departments within GBS to ensure smooth end-to-end processing
• Foster and maintain strong relationships with vendors and other stakeholders

Qualifications and Experience

Essential:

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field
• 7+ years of relevant experience in accounts payable, expense auditing, or financial management
• 2+ years in a management position
• Highly detail-oriented with the ability to work under tight deadlines
• Experience managing a team in a high-volume, fast-paced environment
• Strong leadership and communication skills

Preferred:

• Master’s degree in a relevant field or Chartered Accountant designation

Technical Skills and Knowledge

Essential:

• Highly proficient with Microsoft Office Suite
• Familiarity with financial software and Oracle
• Expert level understanding of payables and expense processes and best practices   

Languages

• Fluency in English and proficiency in Thai, both spoken and written, is required