Accounts Payable Coordinator

What you’ll do:

• Review invoices and check requests for accuracy, legitimacy, coding, supporting documentation and proper authorization before processing.
• Enter invoices and check requests daily into Stampli and Microsoft Dynamics 365 accounts payable module promptly, ensuring proper allocation to cost centers.
• Amex CC documentation, approvals, tracking, and audit of expenses.
• Assist AP Lead with preparations of monthly insurance invoices.
• Assist AP Lead with open payables report and submit it to Accounting Manager for approval before processing weekly check/ACH runs.
• Assist AP Lead with Check/ACH runs, match invoices to checks, obtain signatures, and distribute/mail vendor checks.
• Perform vendor account reconciliations to ensure the accuracy and completeness of accounts payable balances, researching and resolving discrepancies in a timely manner.
• Support the monthly and year-end accrual process by preparing, analyzing, and recording accounts payable accruals in accordance with accounting policies and reporting requirements.
  Assist with year-end audits by preparing audit schedules, providing supporting documentation, responding to auditor inquiries, and facilitating the timely completion of audit requests.
• Collaborate on special projects and process improvement initiatives, gathering data, and supporting cross-functional efforts to enhance operational efficiency and financial controls.
• Regularly monitor vendor accounts to ensure payments are current.
• Maintain current W-9 information for all active vendors.
• Respond to/ resolve all vendor inquiries such as payment status of invoices, unpaid invoices, unapplied credits, and invoice discrepancies.
• Maintain vendor information in Microsoft Dynamics 365, entering new vendors and updating active vendors.
• Sort and distribute incoming mail.

Required & Preferred Qualifications:

• Bachelor’s degree in accounting or business 
• 3-5 years or more of accounts payable experience
• Excellent verbal communication skills required for communicating issues and providing concise, thoughtful updates to senior management.
• Excellent people, team building, and leadership skills.
• Proficient excel knowledge skills such as sorting, filtering, formatting, and simple formulas (e.g. SUM, AVERAGE, VLOOKUP, PIVOT TABLES)
• Solid technical, analytical, and problem solving skills.
• Must be detail-oriented with strong organizational skills.

Work Environment & Physical Requirements:

• Can work at least a full-time, 40-hour a week schedule, sometimes off-hours as the business requires (i.e., deadlines, networking events, conferences, business dinners, etc.).
• Can sit for long periods of time at a computer in a primarily sedentary position; manual dexterity required to use desktop computer and peripherals.
• Limited travel may be required (less than 10% of time), valid passport required.

We Offer:

• Up to 50% childcare tuition discount.  

• Comprehensive medical, dental, and vision insurance, effective on your first day of employment. 

• Free First Stop Health membership, providing 24/7 access to virtual primary care, urgent care, and short-term mental health support. 

• 401(k) retirement plan with annual discretionary employer match contribution. 

• Optional life insurance and short/long-term disability coverage, helping provide financial protection and peace of mind. 

• Performance-based pay, including increases tied to certification and/or degree completion. 

• Career growth and professional development opportunities, including training, mentorship, and our dedicated CHILD Conference. 

• Generous paid time off and holiday benefits, including an annual Winter Break closure between Christmas and New Year's so employees can enjoy additional time with family and friends. 

• Employee Assistance Program (EAP), offering confidential resources and support for mental health, financial wellness, work-life balance, and other personal needs. 

• Employee referral bonus program, because great people know great people! Earn bonuses for helping us build an exceptional team. 

• Additional lifestyle and fringe benefits, including tuition and professional development reimbursement, pet insurance, and other programs designed to support you and your family.