Accounts Payable Specialist

About the role:

We're looking for a detail-oriented Accounts Payable Specialist to run the day-to-day of 8am's AP process on our Procure-to-Pay team. Reporting to the Accounts Payable Manager, you'll handle vendor invoices, payments, purchase orders, and expense reimbursements with a sharp eye for accuracy and a strong service mindset. This is a hands-on role: you'll process transactions, resolve vendor issues, and support month-end close to keep AP accurate, timely, and audit-ready.

About us:

At 8am, our vision is to power a world where professionals thrive. We start every day on a mission to empower professionals with the most trusted, innovative technology to deliver world-class outcomes for their clients and exceptional financial results for their business. They count on our purpose-built solutions to simplify operations, ensure compliance, and fuel profitable growth, so they can focus on their clients and do more of the work that matters.

Founded in 2005, 8am™ (formerly AffiniPay) is the professional business platform built to help legal, accounting, and other client-focused professionals run stronger, more profitable businesses. Today, more than 250,000 professionals across the U.S. trust 8am to help them work smarter, serve clients better, and unlock their full potential. We have been recognized as one of Inc 5000’s fastest growing companies in the U.S. for 13 years in a row, and as a result, our teams continue to grow as well!

What you'll do:

• Process vendor invoices and purchase orders with accurate coding, approvals, and timely payments and processing against purchase orders, as applicable.
• Support banking and payment system processes, including integrations with accounting systems.
• Research and resolve credit balances and payment discrepancies with vendors.
• Support stale-dated check research to confirm the new address, banking details or other payment details.
• Adhere to segregation-of-duties controls between vendor setup, invoice processing, and payment execution.
• Serve as a day-to-day contact for vendors on payments and payment terms via individual and AP team email inboxes.
• Process employee expense reports and support the corporate card and charity matching programs.
• Support month-end close, monthly AP reporting, and annual 1099 processing.
• Keep AP files audit-ready and flag process gaps to the AP Manager.
• Use AI tools to automate invoice processing, coding, and vendor correspondence.

About you:

• 1 to 3 years in accounts payable or accounting operations.
• Excellent Excel skills and strong Microsoft Office proficiency.
• Strong communicator across all levels of the organization and externally with vendors
• Responsive customer service instincts with internal and external stakeholders.
• Self-starter who can juggle urgent requests without losing accuracy.
• Hands-on experience using AI tools (e.g., Claude, ChatGPT, Gemini, or similar) to automate or optimize workflows is required.
• Bonus:
  • Bachelor's in Business Administration, Accounting or Finance, or equivalent experience
  • Multicurrency entity experience.
    
  • Workday ERP
• Demonstrated experience leveraging AI tools and technologies to improve workflows, enhance decision-making, or drive innovation.

Diversity, equity & inclusion at 8am:

At 8am, we recognize that innovation occurs with a strong team of people who are diverse in background, personality, talent and ideas. Experience comes in many forms and ensuring a diverse and inclusive workplace where we continue to learn from each other is an integral part of our culture. We are committed to creating a welcoming and transparent environment for all that embraces those differences through education, equal access to opportunities and information, inclusionary programs, and community outreach. 

Why 8am 

At 8am, our culture is shaped by the people who bring it to life every day. Together, we build a company rooted in continuous learning, genuine community, holistic wellness, and meaningful engagement—values that empower us as individuals and unite us as a team. Our culture is grounded in our core values: Work Smart, Win Fast; Outshine Ordinary, and We Find a Way. These values drive how we serve our customers and work with each other in a collaborative, inspiring, and empowering environment, every day.

Here’s how we support our 8Team:

• Statutory Benefits – Full compliance with Colombian social security (health, pension, and risk coverage)
• Staff Referral Bonus – Rewards for referring great candidates to the 8Team
• Paid Sick Leave – Covered from day one, with EPS support after the 2nd day
• Flexible Time Off (FTO) – Up to 15 paid days off per year
• Parental Leave – Maternity and paternity leave in line with Colombian law
• Company Holidays – Paid time off for all official Colombian public holidays

Security advisory:

Our hiring teams at 8am are dedicated to recruiting top talent that share our passion for serving the professional services industry through innovative financial technology.  As such, our Talent Acquisition Team only follows legitimate hiring practices.  We will always communicate with our candidates using emails with the 8am domain and will never ask for sensitive/personal data during the application process.  All interviews take place over phone call, Zoom/Google Meet or in person.  All offers are communicated verbally by our Talent Acquisition Specialists with a written offer letter as a follow up.