The responsibilities will include:
Invoice Processing and Team Coordination
- Act as a day-to-day point of contact for suppliers, handling queries, providing updates on payment status and escalating complex or sensitive matters where appropriate.
- Process invoices as required and review the accurate capture, coding and processing of supplier invoices within the finance system.
- Check that appropriate supporting documentation is available and maintained, including NAV entries and digital invoice copies, and follow up on gaps.
- Review and coordinate the distribution of supplier remittances, escalating approval exceptions in line with agreed controls.
- Support the processing of travel and expense records.
- Coordinate the day-to-day workload of the Purchase Ledger Supervisor and Assistants, provide practical guidance, review work quality and support timely completion.
- Perform and review supplier statement reconciliations, resolve routine discrepancies and escalate material or recurring issues.
- Support purchase order processes by checking compliance, accuracy and timely approvals, and following up with relevant stakeholders.
Payment Coordination and Controls
- Coordinate day-to-day payment activity and check that processing complies with group and local policies, escalating control issues where required.
- Monitor aged creditors and prioritise supplier payments in line with contractual obligations, business-critical needs and agreed cash flow guidance.
- Liaise with procurement and internal stakeholders to resolve invoice and purchase order issues and support an effective procure-to-pay process.
- Maintain and review up-to-date invoice status records to support payment scheduling and accurate cash flow information.
- Prepare, check and coordinate scheduled payment runs, ensuring accuracy, timeliness and compliance with company policy, with exceptions referred for approval.
- Provide ad hoc operational analysis and reporting, including information on invoice status, aged creditors, payment accuracy and processing issues.
What are we ideally looking for in a successful candidate:
- Proven hands-on experience in Accounts Payable and invoice processing, including direct interaction with suppliers.
- Experience coordinating or supervising a small operational team, including allocating work, checking quality, supporting colleagues and escalating issues.
- Previous exposure to the Financial Services sector (desirable, not essential).
- Familiarity with Microsoft Dynamics 365 (preferred but not required).
- Strong Excel skills and the ability to work confidently with financial data.
- Excellent verbal and written communication skills, with the ability to build effective relationships both internally and externally.
- A self-motivated, organised and hands-on approach, with the ability to allocate daily workloads, manage competing priorities and deliver to deadlines.
- A collaborative mindset, sound judgement on when to escalate and a commitment to consistent process compliance and high-quality operational delivery.
What is in it for you?
- Be part of a highly successful, rapidly growing global business that is leading the delivery of financial services and partners with some of the world’s largest companies.
- Remuneration, significant financial rewards and career advancement is based on individual contribution and business impact rather than tenure or seniority.
- We provide global career opportunities for our best employees at any of our offices in the UK, EU, US, Canada, South Africa and APAC.
About FNZ
FNZ is committed to opening up wealth so that everyone, everywhere can invest in their future on their terms. We know the foundation to do that already exists in the wealth management industry, but complexity holds firms back.
We created wealth’s growth platform to help. We provide a global, end-to-end wealth management platform that integrates modern technology with business and investment operations. All in a regulated financial institution.
We partner with the world’s leading financial institutions, with over US$2.5 trillion in assets on platform (AoP).
Together with our clients, we empower nearly 30 million people across all wealth segments to invest in their future.
