Admin Assistant 1

Job Overview
Perform administrative duties with business responsibilities necessitating contact and exposure to confidential information requiring use of tact, diplomacy and discretion. Duties and responsibilities are moderately routine in nature, and require considerable judgment and initiative in resolving problems and making recommendations. Professionally represents the manager and/or department assigned.

Essential Functions

• Supporting team with activities related to Trail Master File
• Schedule of appointments as determined by priority
• Assist in researching and compiling data and compose routine correspondence, reports and presentations for review and final revision by manager.
• Maintain all files, confidential records.
• Receive, photocopy, distribute, and file a variety of incoming and outgoing correspondence and reports.
• Be responsible for all incoming and outgoing mail
• May be responsible for taking and distributing internal meeting minutes.
• Provide relevant data, information, and back-up support materials to assist manager with day to day operations, as requested.
• May track a variety of department and/or employee data and complete regularly scheduled reports by required due date.
• Assist in preparation, obtain appropriate departmental signatures, track and follow up on various documentation
• Ensure that communications are promptly and accurately dispatched.
• Assist in the planning, coordination, and preparation of major business meetings.
• May be responsible for the coordination and planning of facility needs (space, equipment, etc.)
• Performs other duties as required.

Qualifications
• High School Diploma or equivalent  Pref
•Computer skills (MS Office)
• Advanced level of english (written and verbal)
• Ability to work both within a team environment and independently to prioritize tasks
• Ability to maintain timelines
• Ability to manage time efficiently
• Ability to perform multiple tasks.
• Ability to establish and maintain effective working relationships with coworkers, managers

*Note that we will only review resumes submitted in english.

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at https://jobs.iqvia.com

IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements, misrepresentations, or material omissions during the recruitment process will result in immediate disqualification of your application, or termination of employment if discovered later, in accordance with applicable law. We appreciate your honesty and professionalism.