Admin Coordinator

At Rockstar Games, we create world-class entertainment experiences. 

Become part of a team working on some of the most rewarding, large-scale creative projects to be found in any entertainment medium - all within an inclusive, highly-motivated environment where you can learn and collaborate with some of the most talented people in the industry.

Rockstar New England is on the lookout for detail-oriented Admin Coordinator with a passion for operational excellence who thrives in a dynamic environment.  This role will see you working to oversee administrative activities, streamline office procedures, manage inventory and coordinate periodic company outings.

This is a full-time, in-office position based out of Rockstar’s development studio in Andover, MA.  

WHAT WE DO

• The Admin Team ensures the smooth running of the day-to-day studio operations by working closely with stakeholders to proactively understand their needs.
• We act as the primary point of contact for internal staff, vendors, and clients; we anticipate the needs of the studio, providing solution-oriented support to the Studio and our visitors in an efficient manner.
• We support Rockstar’s goals and values, demonstrating them in all work activities and interactions on behalf of the company. 
  

RESPONSIBILITIES

• Act as the primary Admin Team member for the studio, supporting local operations while collaborating closely with the wider regional team to ensure consistent service delivery.
• Deliver front of house and guest services, coordinating visitor management, access coordination and guest arrivals ensuring a welcoming studio experience.
• Coordinate business travel, accommodation, transport and hospitality arrangements while maintaining travel boards and trackers, to ensure effective planning and visibility.
• Maintain relationships with travel and accommodation vendors to support effective delivery of travel services.
• Maintain accurate files, records and documentation in line with established procedures.  
• Coordinate gifting and merchandise initiatives, including ordering, stock management and distribution.
• Provide general studio support, including meeting room setup, hospitality support, deliveries, supplies management and day-to-day operational requests.  
• Coordinate studio events and employee related activities, ensuring effective planning and execution.
• Support accounts payable activities including invoice processing, purchase order administration and expense report reconciliations. 
• Provide cover for key areas of responsibility for the rest of the Admin Team as needed, including ad hoc assistance on projects and activities.

REQUIREMENTS

• Minimum 3+ years’ experience in an Admin Coordinator role in a comparable enterprise environment.
• High proficiency on MS Office 360 Applications, Outlook, Excel, Word, PowerPoint.
• Highly self-motivated and proactive with ability to work under minimal supervision and as part of a team environment.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills
• Proactive approach to anticipating challenges and finding efficient solutions.
• Experience in booking corporate travel.
• Strong focus on customer service.
• Experience using office management systems and software.

PLUSES

Please note that these are desirable skills and are not required to apply for the position.

• Experience working within the Creative Industries – video games, film, television, music.
• Experience working as a Personal/Executive Assistant, liaising with all levels of a business.

HOW TO APPLY

Please apply with a resume and cover letter demonstrating how you meet the skills above. If we would like to move forward with your application, a Rockstar recruiter will reach out to you to explain next steps and guide you through the process.

Rockstar is committed to creating a work environment that promotes equal opportunity, dignity and respect. In line with this commitment, Rockstar will provide reasonable accommodations to qualified job applicants with disabilities during the recruitment process in order for such applicants to be considered for the position for which they are applying, as well as to qualified employees to enable them to perform the essential functions of their roles. If you need more information about Rockstar’s reasonable accommodation policies or process, or need to request an accommodation, please notify your recruiter during the interview process.                             

If you’ve got the right skills for the job, we want to hear from you. We encourage applications from all suitable candidates regardless of age, disability, gender identity, sexual orientation, religion, belief, race, or any other protected category.

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