Administrative Assistant

Job Description:

• Administration Assistant – Complex Care & Chronic Disease
• Permanent Part Time – 72 hours per fortnight
• Friendly and supportive team environment
• Fitzroy location
• Work within St Vincent’s Health Independence Program

About the Role

An exciting opportunity is available for an experienced Administration Assistant to join the Complex Care & Chronic Disease (CC&CD) Team within St Vincent’s Health Independence Program (HIP). In this varied role, you will provide high-quality administrative and operational support to the CC&CD Team and broader HIP Management Team. You will play an important role in supporting the smooth day-to-day operation of the service, working closely with managers, clinicians and team members to help achieve service objectives and deliver high-quality patient care.

Key responsibilities include:

• Provide responsive administrative and operational support to the CC&CD Team and broader HIP Management Team
• Coordinate day-to-day office operations, including supplies, facilities and rostering support
• Manage office and clinical equipment, including procurement, registers, maintenance, servicing and annual calibration requirements
• Coordinate meetings, documentation and other administrative requirements
• Assist with the orientation and training of new staff
• Support audits, quality improvement activities and compliance requirements
• Maintain an organised, efficient and professional working environment

Classification: Administration Assistant Grade 2, HS2–HS20 ($68,000 –$75,000 per annum, pro rata).

Your Contribution

You will bring:

• Previous administrative experience within a healthcare or busy office environment
• Excellent customer service, interpersonal and communication skills
• A professional and patient-centred approach
• Strong organisational skills with the ability to manage competing priorities
• A proactive approach and the ability to work effectively both independently and as part of a team
• Advanced Microsoft 365 skills and experience using PAS and/or EMR systems

What We Offer

• Salary packaging to increase your take-home pay
• A focus on employee wellbeing, with regular initiatives, events and programs
• Confidential, solutions-focused employee counselling
• Access to Fitness Passport and a wide range of fitness facilities
• Fitzroy location, close to Melbourne’s CBD, public transport, cafes and parking
• Staff discounts and promotions through the St Vincent’s Foundation
• Regular professional development opportunities
• A supportive culture focused on continuous improvement

About Complex Care & Chronic Disease

The Complex Care & Chronic Disease Service forms part of St Vincent’s Health Independence Program (HIP). The service supports people with complex medical and/or social needs who frequently present, or are at increased risk of presenting, to hospital. Working across clients’ homes and local communities, the team aims to improve health outcomes, support independence and reduce avoidable hospital presentations through coordinated, person-centred care.

Working at St Vincent’s

St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service providing a diverse range of adult clinical services.

Our work is guided by our values of Compassion, Justice, Integrity and Excellence, and our commitment

Contact

Natalie Pollard natalie.pollard@svha.org.au

Closing Date:

29 November 2026 11:59pm

Reconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at indigenouscareers@svha.org.au

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct