Administrative Assistant

Location: Ft. Belvoir, VA 
Clearance: Active SECRET Clearance Required
Location: Ft. Belvoir, VA — Onsite

Scheduled: Monday–Friday, 8:00 AM – 5:00 PM

PingWind is seeking a highly qualified Administrative Assistant to support an opportunity with the Department of War. This position will provide comprehensive executive administrative support within a General Officer headquarters, working directly with the Command Group — including both senior military and civilian leaders — supporting the Military Intelligence Readiness Command (MIRC).
This role is responsible for managing complex calendars, coordinating domestic and international travel, and ensuring efficient office operations through sound judgment, discretion, and proactive planning. The successful candidate will serve as the

 primary point of contact for the Command Group, anticipating their needs to enable peak operational efficiency.

 

 include, but are not limited to:
•    Maintain and coordinate the schedules of Command Group senior military and civilian leaders, ensuring efficient time management and adherence to priorities.
•    Arrange meetings, conferences, and appointments, accounting for time zones, availability, and potential conflicts.
•    Prioritize and manage conflicting requests and schedules with diplomacy and tact.
•    Coordinate and arrange domestic and international travel, including flights, accommodations, ground transportation, and meeting facilities.
•    Prepare detailed itineraries and travel documents in compliance with company and government policies and procedures.
•    Manage travel budgets, reconcile expenses, and process reimbursements in a timely manner.
•    Serve as the primary point of contact for the Command Group, managing communication and information flow effectively.
•    Draft and proofread correspondence, reports, presentations, and other documents with accuracy and professionalism.
•    Communicate effectively, both verbally and in writing, with individuals at all levels of the organization.
•    Maintain organized and confidential filing systems for executive records and documents.
•    Coordinate and make logistical arrangements for meetings, conferences, and events.
•    Assist the Command Group in managing and coordinating projects and initiatives.
•    Gather and synthesize information from multiple sources to support decision-making.
•    Monitor project timelines, deadlines, and deliverables, ensuring effective communication and follow-up.
•    Act as a liaison between the Command Group and internal departments, external partners, and stakeholders.
•    Exercise discretion and maintain confidentiality when handling sensitive information.
•    Identify opportunities for streamlining processes and improving efficiencies.
•    Implement new systems, procedures, or technologies to enhance productivity.
•    Anticipate potential issues or challenges and propose proactive solutions.

•    Active SECRET security clearance required.
•    Experience providing executive-level administrative support, ideally within a military or general officer-level headquarters environment.
•    Demonstrated experience coordinating complex domestic and international travel.
•    Strong organizational, time-management, and multitasking skills.
•    Excellent written and verbal communication skills.
•    Proficiency with standard office productivity software (calendar, email, presentation, and document tools).
•    Ability to exercise sound judgment, discretion, and professionalism when handling sensitive or classified information.

•    Familiarity with military protocol, rank structure, and etiquette for engaging senior military and civilian leadership.
Travel
•    Minimal travel anticipated; occasional local travel may be required to support Command Group logistics.