Administrative Assistant

 

About Us

 

NLG Capital, the investment management company of NLG, manages approximately $40+ billion in AUM. Our purpose is simple – to allow NLG to keep its promises. How we do this – an obsessive focus on delivering investment results. We drive results through a rigorous but collaborative investment process, and we hold ourselves to the highest of standards, both as investors and teammates. While our process is based on rigor, our culture is based on our guiding principles: Meritocracy, Uncompromising Transparency, Intellectual Honesty, Performance Driven Learning, Relentless Pursuit of Excellence. These principles serve as the foundation of our team.  They govern the way we conduct ourselves, how we interact with teammates and how we approach every investment decision.  We act with the integrity and humility required to make the investment decision that is right for the firm, and ultimately our policyholders.  Our culture has been deliberately built to foster curiosity and provide opportunities to learn and grow, both as people and investors. The flat and collaborative nature of our team promotes an atmosphere where the best ideas are continually expressed and rewarded. Our pursuit of excellence is unwavering.

Role Summary

The Administrative Assistant supports the effective day-to-day operation of the NLG Capital New York office, serving as the primary point of contact for reception and a range of office management and administrative activities. This role creates a welcoming, professional office environment for associates, visitors, and external partners while independently managing assigned office support responsibilities.

The role coordinates reception, office supplies and inventory, vendors and facilities needs, meeting and event logistics, mail and deliveries, and onboarding-related office support. As the primary administrative support presence in the office, the Administrative Assistant works closely with NLG Capital associates and internal and external partners to anticipate routine office needs, resolve day-to-day issues, and help ensure the office operates smoothly and efficiently. The role also provides occasional administrative support to senior executives as business needs arise.

This position currently offers an onsite work schedule, with the expectation that you will be in the office four (4) days per week during onsite core days.  Our current onsite core days are Monday, Tuesday, Wednesday, and Thursday.  The work schedule type and core days are subject to change with advance notification and manager discretion.

 

Essential Duties and Responsibilities

• Serve as the primary point of contact for the NLG Capital New York office, greeting visitors and providing a welcoming and professional experience for associates, guests, and external partners.
• Own day-to-day reception and office operations, proactively identifying needs and resolving routine office issues to support a well-organized and effective workplace.
• Coordinate office facilities needs and service requests, working with building management, internal partners, and external vendors as appropriate.
• Manage office supplies, inventory, and other workplace resources, including monitoring needs, placing orders, and maintaining appropriate stock levels.
• Coordinate office-related purchasing, invoices, expense processing, and vendor payments in accordance with established processes and procedures.
• Coordinate incoming and outgoing mail, packages, deliveries, and related office services.
• Maintain meeting rooms and common areas and coordinate meeting logistics, including room preparation, catering, and other hospitality needs.
• Coordinate logistics for office events, team activities, meetings, lunches, and other onsite functions.
• Coordinate onsite onboarding logistics for new associates, including workspace readiness, building access, equipment coordination, and other first-day needs.
• Build productive relationships with NLG Capital associates, internal business partners, building personnel, vendors, and other external contacts to address office needs and support effective day-to-day operations.
• Provide occasional administrative support to senior executives as business needs arise.
• All other duties as assigned.

 

Minimum Qualifications

• 4 or more years of relevant administrative, reception, office management, or related professional experience.
• Demonstrated ability to independently coordinate day-to-day office operations, prioritize competing needs, and resolve routine administrative and workplace issues.
• Strong interpersonal and customer service skills, with the ability to interact professionally and effectively with associates, senior leaders, visitors, vendors, and other internal and external partners.
• Strong verbal and written communication skills.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities in a fast-paced environment.
• Demonstrated discretion and sound judgment when handling sensitive or confidential information.
• Ability to learn and effectively use business systems and office technology applications.
• Ability to work onsite Monday through Thursday, with flexibility to be onsite on Fridays when there is a business need.
• Able to pass a background check.

 

Preferred Qualifications

• Bachelor’s degree in Business Administration or a related field.
• Experience supporting office operations, reception, or workplace services in a professional corporate environment.
• Experience coordinating with facilities, building management, vendors, and other external service providers.
• Experience coordinating meetings, office events, catering, and employee or visitor hospitality.
• Experience with office-related purchasing, invoice processing, expense management, or vendor payments.
• Proficiency with Microsoft 365 and experience with other business applications such as Concur, Salesforce, or similar systems.

 

AI Proficiency Expectations:

At National Life Group, we view AI as an enabler of human potential. We use AI to help us work smarter, serve more clients, and keep our promises, while remaining a relationship-driven business where our people are our greatest strength.

All applicants are expected to:

• Leverage approved AI tools, where appropriate, to improve the efficiency, quality, and impact of their work.
• Stay curious and open to new AI-enabled ways of working.
• Exercise sound judgment by reviewing and validating AI-generated content.
• Maintain accountability for the accuracy, quality, fairness, and integrity of work products by adhering to National Life's AI guiding principles.
• Use AI responsibly and in accordance with company policies related to confidentiality, data privacy, security, compliance, retention, and intellectual property.

Benefits

• Your benefits start day one and are flexible and customizable to your and your family’s specific needs. Check out the BENEFITS of a Career at National Life!