Administrative Assistant (External Agency Staff)

Summary/Objective

This role will support the NFL’s departmental leads (three Senior Vice Presidents) with a focus on daily administrative and core operational support across these core functions of the League, in order to drive efficiency and optimize the productivity of these teams and leaders. 

General Administrative Support:

• Coordinate and schedule meetings and conference calls
• Manager calendars across different time zones
• Create and distribute agendas
• Answer and route telephone calls and incoming mail
• Arrange and manage travel schedules and travel expenses 
• Track and process P-Card transactions and expenses
• Prepare meeting materials and presentations 
• Create templates for letters and memos
• Track and maintain department inventory and materials

Operations Support:

• Processing of invoices, setting up new vendors and other financial system operations on behalf of the department
• Creating templated agreements and routing contracts through Docusign and other systems
• Processing staffing and credential needs for events and meetings
• Write and issue correspondence to key partners, NFL clubs, vendors, and fans.

Required Qualifications

• Prior experience supporting one or more senior leaders, executives, or C-suite stakeholders in an administrative or executive assistant capacity.
• Demonstrated experience managing complex calendars, travel arrangements, meeting coordination, and expense reporting.
• Must have exceptional prioritizing, organizational, communication, initiative, judgment and interpersonal skills.
• Ability to prioritize competing requests and maintain confidentiality in a fast-paced environment.

Preferred Qualifications

• Degree from a Four-Year College or University.
• Experience supporting multiple executives simultaneously.
• Experience coordinating across multiple departments and stakeholders.
• Experience within sports, media, entertainment, or a similarly fast-paced corporate environment.

Terms / Expected Hours of Work

This job posting is for a position with one of the NFL’s third-party agency partners that provides services to the NFL. The individual selected for this role will be an employee of that third-party agency and not the NFL. All compensation, benefits, and other terms and conditions of employment

 

Salary / Pay Range

This job posting contains a pay range, which represents the range of salaries or hourly rates that the NFL believes, in good faith, at the time of this posting that it might be willing to pay for the posted job in the location(s) specified. The NFL expects to hire for this position near the middle of the range. Only in truly rare and exceptional circumstances, where an external candidate has experience, credentials or expertise that far exceed those required or expected for the position, would the NFL consider paying a salary or rate near the higher end of the range.