The Administrative Assistant performs administrative tasks in support of the business. Tasks include managing calendars, handling information requests and incoming calls, preparing correspondence, scheduling meetings and welcoming visitors.
PRIMARY RESPONSIBILITIES:
- Greets visitors/guests and guides them to the designated meeting area.
- Assists with various business projects
- Coordinates calendars by scheduling meetings, conference calls and resources and adjusting thereto when necessary.
- Coordinates logistics for seminars and retreats.
- Prepares meeting agendas and attends meetings to take minutes/notes and to follow up on actions to be taken, tasks to be assigned.
KNOWLEDGE, SKILLS & ABILITIES:
- Excellent interpersonal and organizational skills.
- Demonstrates the understanding of what it means to keep information confidential.
- Must demonstrate the organization’s core values, exuding behavior aligned with the firm’s culture.
- Strong verbal and written communication skills
EDUCATION & EXPERIENCE:
- 1-3 years experience as an administrative assistant
- Intermediate to advanced knowledge of MS Office suite.
IMPORTANT NOTICE:
- This position description is intended to describe the level of work required of the person performing in the role and is not a contract. The essential responsibilities are outlined; other duties may be assigned as needs arise or as required to support the organization. All requirements may be subject to reasonable accommodation to applicants and colleagues who need them for medical or religious reasons.
The starting pay for this position is $25/hr.+. Compensation is negotiable upon time of hire.
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The Baldwin Group will not accept unsolicited resumes from any source other than directly from a candidate who applies on our career site. Any unsolicited resumes sent to The Baldwin Group, including unsolicited resumes sent via any source from an Agency, will not be considered and are not subject to any fees for any placement resulting from the receipt of an unsolicited resume.
