Who is Saint Louis University? Founded in 1818, Saint Louis University is one of the nation’s oldest and most prestigious Catholic universities. SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service.
The Administrative Assistant II provides administrative and operational support for the Center for Advanced Dental Education (CADE), including coordination of academic program support, student/resident records, course and curriculum updates, event planning, financial processing, and day-to-day office operations.
PRIMARY JOB RESPONSIBILITIES
- Provides administrative support for CADE’s day-to-day operations, including working with residents, faculty, staff, student workers, and campus partners to coordinate academic, operational, and office support needs
- Maintains and updates academic and program information, including course catalog details, class updates, curriculum-related records, Canvas information, SLATE records, and grade entry support
- Coordinates graduation ceremonies and department events, including two graduations annually in June and December, the CADE picnic, CPR classes, meetings, and other program activities
- Processes and tracks financial and administrative items such as reimbursements, Workday Finance transactions, service requests, supplies, and related documentation
- Serves as a liaison with housekeeping, facilities, and other university departments to submit, coordinate, and follow up on service requests and operational needs
- Supervises approximately three to four student workers, assigning support tasks related to office operations, event setup, and event support
- Answers and responds to emails, phone calls, and inquiries regarding department programs, academic processes, events, and operational requests; communicates information clearly and professionally
- Handles confidential or sensitive student, resident, academic, and departmental records with discretion and accuracy
- Performs other duties as assigned
KNOWLEDGE, SKILLS, AND ABILITIES
- Knowledge of university academic, administrative, and student support processes
- Ability to support residents, faculty, staff, and students with professionalism, responsiveness, and sound judgment
- Strong organizational, time management, and follow-through skills
- Verbal and written communication skills
- Ability to maintain accurate records, enter grades, update databases, and manage academic or program information with attention to detail
- Proficiency with Microsoft Office and Excel
- Experience with Workday, SLATE and/or Canvas is a plus
- Ability to coordinate events, manage logistics, and work with campus partners
- Ability to supervise and direct the work of student staff
- Ability to handle multiple priorities, meet deadlines, and remain available and responsive during regular business hours
- Ability to maintain confidentiality
MINIMUM QUALIFICATIONS
- High School Diploma and three years of administrative support, academic support, clerical, or related work experience
PREFERRED QUALIFICATIONS
- Experience working in a university or academic environment; familiarity with SLU systems, academic processes, resident or student support, event coordination, Workday, SLATE, Canvas, and Microsoft Office preferred.
Function
Administrative Support/ Cross-functional Family
Scheduled Weekly Hours:
40
Saint Louis University is an equal opportunity/affirmative action employer. All qualified candidates will receive consideration for the position applied for without regard to race, color, religion, sex, age, national origin, disability, marital status, sexual orientation, military/veteran status, gender identity, or other non-merit factors. If accommodations are needed for completing the application and/or with the interviewing process, please contact Human Resources at 314-977-5847.
