Administrative Assistant (Seoul)

The Administrative Assistant will provide high-quality administrative and office support to the Seoul team. This role requires a proactive, highly organized, and service-oriented individual who can manage multiple priorities in a fast-paced, global professional services environment. The Administrative Assistant will support day-to-day team activities, coordinate meetings and travel, and help ensure the smooth operation of the Seoul office.

Responsibilities will include, but are not limited to:

• Manage calendars and coordinate meetings across multiple time zones, including scheduling, meeting logistics, and conference room arrangements.
• Arrange domestic and international travel, including flights, hotel accommodations, ground transportation, and related logistics.
• Prepare and process travel and expense reports, including reconciliation of expenses and reimbursements.
• Coordinate meetings and travel with internal and external administrative professionals to ensure effective planning and continuity.
• Manage correspondence and communications, appropriately prioritizing requests and responding or escalating as needed.
• Provide administrative support for team processes, including data entry, calendar coordination, document preparation, and facilitating effective team communication.
• Prepare, proofread, format, and distribute correspondence, meeting notes, memos, and other documentation, ensuring accuracy and adherence to company standards.
• Prepare, print, and organize customized materials for client and internal meetings.
• Support the day-to-day operation of the Seoul office, including meeting rooms, office supplies, catering, general office upkeep, and coordination with relevant vendors or service providers.
• Assist with client-related communications, reporting, and other team projects as needed.
• Provide coverage and back-up support to other Adams Street Partners administrative professionals as required.
• Perform other administrative and office-related responsibilities as assigned.

Required Skills:

• Bachelor's degree with a proven record of academic success.
• Approximately 3-4 years of relevant administrative, executive support, or office administration experience, preferably within a professional services environment.
• Experience within private equity, investment management, financial services, or a similar environment is preferred.
• Demonstrated ability to manage calendars, coordinate meetings and travel, and prepare and reconcile expense reports.
• Strong organizational skills and attention to detail, with the ability to prioritize competing demands and consistently meet deadlines.
• Proactive and solutions-oriented approach, with the ability to anticipate needs, identify issues, and follow through to resolution.
• High degree of professionalism, discretion, and respect for confidential and sensitive information.
• Ability to learn the context and purpose behind assignments and develop knowledge of the firm's business and industry.
• Highly motivated self-starter who can work independently while contributing effectively within a team environment.
• Strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, along with experience using databases and CRM systems.
• Ability to work effectively with colleagues across different offices, cultures, and time zones.
• Fluency in English and Korean.