Administrative Assistant to Head of Distribution & Network Strategy

We have an exciting position open for a highly motivated and professional Administrative Assistant to join U.S. Bank supporting our Head of Distribution & Network Strategy in the U.S. Bank Plaza Minneapolis office.

The position requires a person who goes beyond traditional support and is ideal for someone who’s eager to contribute to high-impact, strategic work while excelling at the essentials like calendar management, expense reporting, and travel coordination. You’ll be the right hand to a dynamic executive, keeping them on track, anticipating needs, and proactively managing what’s ahead. Think of yourself as the engine behind his success: organized, energetic, and always a few steps ahead. If you bring enthusiasm and a spark to your work and love to thrive in a fast-paced environment plus find fulfillment in making things run smoothly, this could be the role for you.

Being an Administrative Assistant at U.S. Bank will provide you with a rewarding career opportunity to be part of a large financial institution and the demonstrated experience working closely across business lines within the organization.

Essential Functions

• Manage executive priorities, track strategic initiatives and action items, and ensure follow-through across a broad network of stakeholders and business partners.
• Manage complex calendars/scheduling
• Oversee expense reports
• Coordinate meetings, prepare executive-level presentations, interact with cross-functional teams/business lines, and synthesize complex business topics into clear, compelling narratives for senior leadership audiences.
• Work on highly visible projects (some may be highly technical in nature, including working with data)
• Program management

Preferred Skills/Expertise

• Organization & Planning: Demonstrate exceptional organization to juggle multiple calendars, deadlines, priorities. Demonstrate self-motivation to anticipate potential issues, accurately assess and resolve problems before they escalate
• Develop executive level content including presentations, talking points, and strategic materials by translating business strategy, data, and insights into impactful storytelling for executive, board, and stakeholder audiences.
• Communication Skills: Demonstrated strong verbal and written communication skills for interacting with team members, preparing presentations, coordinating meetings, and conveying information clearly and professionally
• Proactive Problem-Solving: Proven experience identifying issues, analyzing information, applying sound judgment, and developing effective solutions. Demonstrates strong critical thinking skills, intellectual curiosity, and the ability to navigate ambiguity while supporting executive-level decision making.
• Interpersonal Skills: Proven experience building and maintaining positive relationships with colleagues and cross-functional teams
• Administrative Assistant Team Coordination: Demonstrated experience working with administrative assistants across the bank to manage key team issues
• Time Management: Demonstrated experience managing multiple priorities, tasks, and deadlines
• Adaptability: Proven experience adapting to changing priorities and work environments, especially in a dynamic environment that involves working on various projects
• Confidentiality: Proven experience handling sensitive information with discretion and diplomacy
• Customer Service Orientation: Demonstrated focus on providing excellent service to internal and external stakeholders
• Technical Proficiency: Strong proficiency in Microsoft products (Teams, PowerPoint, Excel), AI, and other business tools. Demonstrated experience using technology platforms to solve problems, communicate, manage projects and adapt to new technologies
• High school diploma or equivalent, bachelor’s degree is preferred
• 5+ years of experience in administrative and support staff activities; some experience in Finance is preferred