Administrative Tax Assistant

Job Summary:

The Administrative Tax Assistant is responsible for supporting and assisting the IFO Group, LLC and the Ilitch Companies with corporate, partnership, non-profit, trust, and individual tax compliance.  The Administrative Tax Assistant will work closely with the in-house and third-party tax and accounting teams to support audit response, record-keeping, mailings, filing, and the creation and maintenance of tax work papers and supporting documentation. The Administrative Tax Assistant will deal with highly sensitive and confidential information.  Absolute discretion and confidentiality are required.

Key Responsibilities:

• Assist in the submission of tax returns, including coordination of signatures, preparation of certified mailings, and providing other support as needed to ensure the timely filing of all tax returns and payment of all tax obligations.
• Review and update internal tracking of compliance matters, including status of returns filed, refunds received/owed, and carryforward payments.
• Assist with tracking of tax-related notices from the Internal Revenue Service and state and local jurisdictions.
• Assist with tax payments and communication across internal service teams to ensure timely payment of tax obligations.
• Support audit requests through gathering requested information and preparing supporting documents.
• Responsible for record-keeping and the maintenance and organization of all tax-related files, including through electronic filing systems.
• Assist with the digitization and scanning of all tax-related files.
• Organize personal property tax assessment notices and prepare and update the log of property tax returns filed.
• Contact the Internal Revenue Service and various state and local jurisdictions regarding status of filings and refunds.
• Coordinate with colleagues and business units to obtain necessary tax-related information; proactively gather tax-related information to assist with timely filing of tax returns.
• Assist in the preparation of reports for internal and external stakeholders.
• Provide general administrative support to designated colleagues, including mail distribution, scheduling, meeting planning, filing, expense reports, and other related tasks.

Required Knowledge, Skills and Abilities:

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• Minimum of 3-5 years of experience working for a corporate tax department or professional services firm (e.g., family office, law firm, financial institution, investment management firm, accounting firm).
• Prior experience in an administrative, tax, or finance-related position preferred.
• High attention to detail and excellent organizational skills with the ability to manage and prioritize multiple tasks seamlessly.
• Professional treatment of confidential and proprietary information; proven record of utmost discretion and judgment.
• Shows initiative and motivation with a self-starting attitude and willingness to take on additional challenges.
• Excellent verbal and written communication ability.
• Strong problem-solving skills and the ability to handle complex issues.
• Proven time management skills with a demonstrated ability to meet deadlines.

Working Conditions:

Works in a normal office environment where there is no discomfort due to temperature, noise, dust and the like.

The physical demands and work environment characteristics described here are representative of those a colleague encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The above is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of this job.  It is not to be construed as an exhaustive statement of all supplemental duties, responsibilities or nonessential requirements.  IFO Group, LLC has the right to change, modify, suspend, interrupt or cancel in whole or in part any job functions outlined in a job description at any time and without advance notice to the employee.

All items listed above are illustrative and not comprehensive.  They are not contractual in nature and are subject to change at the discretion of Ilitch Holdings, Inc.      

Ilitch Holdings, Inc. is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regards to that individual’s race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender identity, age, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.                                   
The Company will strive to provide reasonable accommodations to permit qualified applicants who have a need for an accommodation to participate in the hiring process (e.g., accommodations for a job interview) if so requested.  
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