AI & Data Risk Program Manager
About the role
As a Business Project Manager supporting Vanguard’s emerging AI Risk organization, you will help shape how we responsibly deliver AI-powered capabilities. This combined Business Project Specialist and Chief of Staff role helps to manage risk governance forums, coordinate high-visibility initiatives, and support the development of clear, aligned, and timely materials for executive audiences. Your work will directly advance Vanguard’s mission by strengthening oversight, enabling sound decision-making, and ensuring that innovation remains grounded in what serves our clients best.
What you’ll do
Lead and support strategic AI Risk program
Serve as the AI Risk program manager to help stand up a new enterprise AI Risk function, including frameworks, governance, and delivery processes.
Lead multiple projects or major workstreams from planning through delivery, ensuring progress against scope, budget, and timelines.
Collaborate with partners across IT and GR&S to maintain alignment and momentum.
Manage resource and budget planning to support responsible and efficient execution.
Track key metrics, insights, and portfolio-level reporting to enable data-driven decision-making.
Share clear updates, address challenges, and influence cross-functional stakeholders.
Assist with planning and scheduling initiatives to support smooth adoption of new programs.
Champion organizational change by supporting communication, training, and readiness efforts.
Act as a Risk Governance Analyst supporting facilitation of the AI Executive Risk Committee, ensuring strong preparation, materials, and follow-through.
Chief of Staff responsibilities
Support PRAD (Privay, Records, AI, and Data) Risk Chief of Staff needs, including budget coordination, leadership team (LT) meeting support, offsite planning, and Board materials preparation.
Review outgoing materials to ensure clarity, accuracy, and readiness for enterprise use.
This role is a good fit if you enjoy…
Managing multiple priorities.
Working through ambiguity.
Organizing complex work.
Collaborating across diverse teams.
Turning ideas into practical, actionable steps.
You’ll be successful here if you…
Are comfortable working with leaders and shifting priorities.
Can balance needs, timelines, and long-term impact.
Ask thoughtful questions, use data when available, and handle sensitive information responsibly.
What we’re looking for
Minimum 8 years of relevant experience, including at least 5 years in business project management, stakeholder engagement, or process optimization.
Bachelor’s degree or MBA in Project Management, Business Administration, or related field; graduate degree preferred but not required.
Experience in investment-related or global/multi-country environments is a plus.
Knowledge of project management methodologies and tools.
Exceptional communication, relationship-building, and influence skills.
Demonstrated ability to develop strategic roadmaps and implement process improvements.
High proficiency with Microsoft Excel, PowerPoint, Word, and project reporting tools.
Ability to manage multiple priorities, organize complex work, and adapt in a dynamic environment.
Special Factors
Sponsorship
Vanguard is not offering visa sponsorship for this position.About Vanguard
At Vanguard, we don't just have a mission—we're on a mission.
To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.
How We Work
Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.