AP Associate

About the Role

The Accounts Payable Accountant plays an integral role in our procure-to-pay process. By ensuring invoices and payments are processed accurately and efficiently, this role directly impacts and strengthens our critical supplier relationships. By proactively resolving issues related to purchase orders, receipts, approvals, and payments, this role will be instrumental in supporting Agility’s brightest minds doing what they do best - research, develop, and build robots.

About the Work

• Monitor the AP inbox, ensuring the inbox is kept to a manageable amount of unread emails (<= 1 day lag)
• Review and process supplier invoices by validating purchase orders, receiving documentation, and invoice (3 way match) in MISys, Precoro, or NetSuite
• Review, verify, and code non-PO vendor invoices using the correct general ledger account
• Ensure all non-PO invoices receive the correct approval according to company approval hierarchy and spend limits
• Maintain strong supplier relationships by responding to vendor inquiries, resolving billing issues, obtaining payment and remittance information, and ensuring timely resolution of outstanding items
• Partner cross functionally with Procurement, Supply Chain and other teams to resolve discrepancies with POs, invoices, receipts and other miscellaneous issues
• Support preparation of monthly, quarterly, and annual accounts payable accruals by analyzing unprocessed invoices and ensuring expenses are recognized in the appropriate reporting period
• Identify opportunities to improve accounts payable processes, controls, and system capabilities while supporting automation initiatives and ERP enhancements
• Administer and support the company’s travel, expense, and corporate card programs, providing employee guidance while monitoring spend and activity for policy compliance, identifying trends or exceptions, and partnering with employees and managers to address non-compliant activity and reinforce accountability
• Collaborate across Finance, Procurement, and Operations to strengthen processes such as procure-to-pay, identify efficiencies, and support compliance with GAAP, internal controls and company policies
• Support internal and external audit requests by preparing documentation, explaining processes, and assisting with testing of accounts payable controls
• Participate in special projects, system implementations, and other accounting initiatives as assigned

About You

• Associate degree in Accounting and/or 2+ years of progressive accounts payable experience in a complex, fast-paced organization
• Basic understanding of GAAP, month-end close, accruals, expense recognition and account reconciliations
• Thrives in a fast-paced, evolving environment, effectively managing multiple priorities and shifting deadlines while maintaining organization, impeccable attention to detail, and a high level of execution
• Demonstrated ability to quickly learn and adapt to new systems, software, and processes, using available resources and critical thinking to execute your work effectively
• Moderate to Advanced Microsoft Excel/Google Sheets skills

Bonus

• Experience with Bill.com, Precoro, Navan, and/or Netsuite a plus
• Experience in AP in a tech and/or manufacturing company
• Experience operating within a SOX-compliant control environment
• Experience supporting external financial statement audits

Location

• This is a hybrid position based out of our Pittsburgh, PA office.

The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to: job-related knowledge, skills, and experience. Agility Robotics is a multi-state employer and this salary range may not reflect positions who work in other locations. These ranges may be modified in the future.