AP Clerk

Key Responsibilities:

• Match invoices to purchase orders and receiving documents (3-way match). 

• Enter and code invoices into the accounting system. 

• Process check runs, ACH, and wire payments per approved payment schedules. 

• Reconcile vendor statements and resolve discrepancies. 

• Maintain vendor files, W-9s, and payment records. 

• Respond to vendor inquiries regarding payment status. 

• Assist with month-end AP accruals and reconciliations. 

• Support internal and external audit requests. 

Required Skills/Abilities:

• High school diploma required; associate degree in accounting or finance preferred. 

• 1–3 years of accounts payable or general accounting experience. 

• Proficiency in accounting software (e.g., QuickBooks, NetSuite, SAP) and Microsoft Excel. 

• Strong attention to detail and organizational skills. 

Physical Requirements:

The physical demands described here are representative of those that must be met by a colleague to successfully perform the essential functions of this job:  

• Ability to sit for extended periods while working at a computer. 

• Occasional standing and walking within the office environment. 

• Ability to occasionally lift and carry files or supplies up to 10 lbs. 

• Manual dexterity for data entry, keyboarding, and use of standard office equipment. 

• Clear vision for reading invoices, statements, and financial reports. 

• Adequate hearing for effective communication via phone and direct interaction with colleagues and vendors. 

Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.