AP Specialist

Accountabilities:

• Own the accounts payable process for assigned European entities, including invoice intake, review, booking, payment preparation, and follow-up.
• Review incoming vendor invoices for accuracy, completeness, and appropriate approvals, and follow disputed invoices through to resolution.
• Book invoices and organize payment batches using the appropriate payment methods.
• Manage the AP inbox on a daily basis, keeping communications organized, timely, and up to date.
• Reconcile Pleo and Ramp card transactions for assigned entities and ensure card spending is accurately recorded.
• Monitor missing receipts, descriptions, and coding information and proactively follow up with cardholders.
• Maintain and regularly reconcile vendor master data to ensure records remain accurate and complete.
• Build, organize, and maintain a clear AP folder structure and supporting documentation.
• Identify opportunities to streamline AP and payment processes through workflow automation, particularly around Pleo and Ramp.
• Support efficient finance operations across multiple entities while maintaining strong attention to accuracy, compliance, and documentation.

Requirements:

• 5+ years of experience in accounts payable or payment operations, with strong hands-on experience in payment processing.
• Experience working with European entities is highly valued, particularly in environments involving different local tax requirements.
• Strong practical proficiency with Pleo and Ramp; experience creating workflow automations around these tools is an advantage.
• NetSuite experience is beneficial but not required.
• Fluent English with clear, proactive communication skills when working with vendors, cardholders, and colleagues.
• Strong organizational skills and the ability to maintain accurate records and processes across multiple entities.
• High attention to detail and a structured approach to invoice processing, reconciliation, and documentation.
• Ability to work independently, take ownership of processes, and proactively resolve issues.
• Comfortable working primarily within Central European Time (CET) business hours.
• Demonstrated interest in using AI tools to improve productivity and work quality, with curiosity about emerging capabilities and a pragmatic approach to applying AI in daily work.

Benefits:

• 100% remote work with flexibility to work from different locations.
• High degree of autonomy and trust in how work is organized and completed.
• Low-bureaucracy environment focused on efficient, sustainable ways of working.
• Friendly and collaborative team environment.
• Access to a broader network of SaaS professionals for knowledge sharing, learning, and professional exchange.
• Flexible time off designed to support sustainable work and personal recharge.
• Opportunity to take ownership of AP operations across multiple European entities.
• Exposure to Pleo, Ramp, NetSuite, payment operations, and workflow automation.
• Opportunity to improve and automate finance processes within a fast-growing international environment.
• Location-adjusted compensation aligned with local market medians; the specific salary range is shared with candidates in writing before the first interview.