Want to know if this job is worth applying to?
Town of Ithaca, New York, United States
Hybrid
Not Available
The Opportunity
The Department of Architecture seeks a Finance and Operations Coordinator to join its administrative team. In this role, you will help advance departmental priorities by providing responsive, accurate support across three essential areas: financial transactions and travel, event coordination, and day-to-day office operations. You will work closely with faculty, students, staff, visitors, and colleagues across the College of Architecture, Art, and Planning (AAP).
You will serve as a key resource for purchasing and other financial transactions, helping faculty and staff navigate relevant policies and procedures. Your work will include processing transactions, assisting with account reporting and reconciliations, researching discrepancies, coordinating procurement, and supporting the semesterly course-budget process. You will also help faculty and students plan course-related travel and field trips, arrange travel for department visitors, and maintain accurate records of related expenses.
Beyond financial and travel support, you will plan and coordinate departmental events, from space and service requests to guest and vendor communication, while monitoring event expenses. You will help keep the office running smoothly by responding to inquiries, maintaining supplies and records, coordinating routine administrative needs, and connecting people with the right resources. Your welcoming, service-minded approach will shape the experience of those who interact with the department.
This position offers opportunities to exercise sound judgment, work with considerable autonomy, learn new systems, and improve the way work gets done. You will collaborate with colleagues throughout the department and AAP, provide backup support when needed, and contribute ideas that make operations more effective and inclusive. As a member of the Cornell community, you will help foster a culture of belonging and a healthy work environment through respectful communication, collaboration, and care for others.
About AAP: The College of Architecture, Art, and Planning at Cornell University (Cornell AAP) includes the departments of Architecture, Art, City and Regional Planning, the Paul Rubacha Department of Real Estate, jointly led by AAP and the SC Johnson College of Business, the multicollege Department of Design Tech, and the Cornell Mui Ho Center for Cities. The college spans three locations in Ithaca, New York City, and Rome, Italy, each with world-class facilities and cutting-edge technologies.
Cornell AAP is about acts of transformation. We are committed to reimagining and reshaping the world in new ways, every day. A vital college at one of the nation's foremost research universities, Cornell AAP brings faculty, staff, and students together from around the world to take up some of today's most urgent challenges and advance research, inquiry, and collaborative approaches to designing, making, and doing that make a more just and resilient future.
About the Department of Architecture: The Department of Architecture dates to the founding of Cornell University. The department engages urgent global issues through a foundation of conceptual thinking and processes of making, and is committed to architectural practices informed by and embedding within evolving and dynamic social, environmental, and technical contexts. Degree programs include a professional Bachelor of Architecture, a professional Master of Architecture, post-professional Master of Science degrees in Advanced Architectural Design and Advanced Urban Design, and a doctoral program in the History of Architecture and Urban Development. Cornell Architecture students and faculty benefit from the Material Practice Facilities in AAP and a world-renowned library collection, and participate in an expanded footprint that includes AAP NYC and Cornell in Rome.
What We Need
• An associate’s degree and 2–4 years of relevant experience, or an equivalent combination of education and experience.
• Strong written and verbal communication skills, professionalism, and a commitment to excellent service.
• Ability to build effective, inclusive working relationships with people from diverse racial, ethnic, and socioeconomic backgrounds, and to work both independently and collaboratively with students, faculty, staff, and community members.
• Strong organizational and problem-solving skills, careful attention to detail, a proactive approach, sound judgment, and the flexibility to adjust priorities and take appropriate action when circumstances are uncertain.
• Proficiency with typical business software, including Microsoft Office Suite and financial management tools, or the ability to gain fluency quickly; ability to learn new systems and adapt to changing policies and procedures.
• Demonstrated success in planning events.
• Experience in or a demonstrated commitment to supporting diversity, equity, access, inclusion, and well-being.
If you have all those things, great! We have a few more things that we would prefer you to have, but it’s ok if you don’t.
• A bachelor’s degree and additional experience in a busy office or academic setting.
• Experience using Airtable.
• Familiarity with Cornell-specific systems, policies, and procedures. This is a plus, not a requirement; the ability to learn them quickly and keep your knowledge up to date is what matters.
Rewards and Benefits
Typical schedule for this position is Monday – Friday, 8am – 4:30pm, 40 hours per week.
Cornell receives national recognition as an award-winning workplace for our health, well-being, and sustainability.
Follow this link to learn more about the Total Rewards of Working at Cornell:
Visa sponsorship is not available for this position.
University Job Title:
Accounts Rep IV
Job Family:
Fin/Budget/Planning
Level:
D
Pay Rate Type:
Hourly
Pay Range:
$26.08 - $30.31
Remote Option Availability:
Hybrid
Company:
Endowed
Contact Name:
Jacob Irving
Contact Email:
ji224@cornell.edu
Job Titles and Pay Ranges:
Non-Union Positions
Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:
Prior relevant work or industry experience
Education level to the extent education is relevant to the position
Unique applicable skills
Academic Discipline
To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.
Union Positions
The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates.
Current Employees:
If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell.
Online Submission Guidelines:
Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.
Employment Assistance:
For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email mycareer@cornell.edu.
If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice (607) 255-2242, or email at accommodations@cornell.edu.
Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing mycareer@cornell.edu.
Notice to Applicants:
Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.
EEO Statement:
Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “... any person ... any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.
Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.
2026-10-14