General responsibilities
- Process receipts and issuances of products
- Inspects quality, quantity and compliance of received goods
- Assists in establishing and supplier contracts and conditions, and maintain supplier relationships
- Prepare and maintain warehouse and stock reports
- Observes stock quantities and establishes minimum stock level to determine replenish and delivery requirements
- Regularly inspect stock and assets
- Keep asset and inventory warranties and establishing links with repair service providers
- Manage a stock system control and store keeping
- Keeps asset inventory always updated
- Assist in regular market surveys
- Ensures all capital equipment are insured according to NPA’s, donor’s and local regulations
- Ensures all asset and stock movement operations are fully documented and filing system well organized
- Ensures all office consumables and supplies are procured in timely manner, stored and available for seamless functioning of offices and departments
- Other duties and tasks assigned by the immediate supervisor
Specific duties
- Implement proper recording and reporting systems of all inventory and assets inclusive of updated inventory
- Evaluates the performance of suppliers and assists customs clearing process and coordinates the processing of assigned customer orders
- Keep accurate and up-to-date inventories of any stock held, and replenish and distribute them in line with the programme’s requirements
- Keep accurate and up-to-date inventories of field teams and departments, including updating all files in hardcopies and in ERP - Agresso
- Keep accurate and up-to-date asset history files, including detail of all servicing, repairs and handovers
- Arrange for any servicing and repairs as required
- Constantly evaluate all local suppliers, their products and prices to obtain the best value for money and conduct regular market surveys
Qualifications:
Education:
- University degree/diploma in a relevant field
- Good knowledge of English and Ukrainian - both speaking and writing
Experience:
- One or more years of experience within the humanitarian sector
- Two years or more experience in the relevant logistic field
- Previous work experience in insecure environments and able to work effectively under difficult conditions
- Experience with software for procurement, warehousing and fleet management is desirable
- Experience in importation and customs procedures is preferred
Personal Competencies:
- Strong communication and interpersonal skills
- Systematic and organised in approach, including accuracy, consistency, and attention to details, tenacity, and the ability to work under pressure
- Ability to meet deadlines and work calmly under pressure with limited supervision
Additional Considerations:
The Asset Officer is to abide by the policies and personal code of conduct set by the Norwegian People’s Aid (NPA) and represent the organisation in a loyal and responsible manner.
About the Recruitment Process
We work continuously for more diversity and inclusion throughout Norwegian People's Aid. We encourage all qualified candidates to apply.
Please note, that only applications submitted through our career site will be considered. Applications and resumes sent via e-mail will not be reviewed.
We kindly ask you to carefully read NPA’s Code of Conduct, Safeguarding Policy and Anti-Corruption Policy, before you submit your application. If you are the selected candidate for this position, you will be asked to complete and sign a Safeguarding self-declaration as well as our Code of Conduct. All policies related to ethics can be found on our website.
We look forward to hearing from you!
