Assistant Branch Manager

Position Summary

Assist branch manager in overall daily operations of the branch including maximizing sales/profitability by assisting counter parts sales members when needed and controlling expenses and shortages. Assist branch manager in completion of special projects.

Essential Tasks

Assist in the hiring process and supervise employees who meet all critical requirements and qualifications for each position (counter sales, warehouse, delivery drivers and outside sales and others as approved).   Review work throughout the work process and at completion, in order to ensure that it has been performed effectively. Assist in planning work schedules and assign duties to maintain adequate staffing levels, to ensure that activities are performed effectively, and to respond to fluctuating workloads.   Communicate with employees on a regular basis to ensure procedures are followed, new procedures and methods are considered and new approved methods or procedures are known and carried out on a timely basis.  Assist Branch Manager appraise and document employee performance at regular intervals as required by company procedures, ensuring a plan for improving employee performance and potential. Meet with each employee at least once a year (on their anniversary date) to formally review their performance and discuss future performance objectives and goals. Enforce company policies and procedures, abide by same.  Counsel employees in work -related activities personal growth and career development. Report work-related injuries of employees to our third party administrator, Zurich and to our Safety Department. Work the parts counter on a daily basis to ensure proper procedures are being followed and to maintain familiarity with the processes. Ensure all walk in customers are greeted immediately and an associate offers assistance within 2 minutes. Make certain all orders are filled at a rate of 100% accuracy. Post all inventory receipts daily. Invoice all sales daily. Deposit all cash receipts in accordance with instructions from accounting. Process all vendor invoices in accordance with instructions from accounting. Suggest additions or deletions to inventory and update catalogues on a as needed basis. Assist Branch Manager with all inventory reports reviewed.  Corrective action should be taken on all negative quantities. Open invoices and POs should be followed up or cancelled. Assist in the establishment of preventive maintenance plans for equipment such as delivery trucks and forklifts along with daily inspection of such equipment. Maintain the branch appearance to include daily cleaning of the entire facility (inside and outside), restocking of display areas and restrooms. Ensure that the third ring answers the telephone and all associates answer in a uniform manner. Responsible for the branch’s core daily operations in the absence of the branch manager. Work on special projects as appointed by the Branch Manager.

Skills

• Monitoring:  Monitoring/Assessing performance of yourself and other individuals and organizations to make improvements or take corrective action.
• Judgment & Decision making:  Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Management of Personnel Resources:  Motivating, developing, and directing people as they work, identifying the best people for the job.
• Communicating:  Conveying information to others in an effective manner. Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Active Learning:  Understanding the implication of new information for both current and future problem-solving and decision-making.
• Time Management - Managing one's own time and the time of others.
• Mathematics: Ability to solve simple equations; ability to use mathematics to solve problems.
• Critical Thinking:  Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Coordination:  Adjusting actions in relation to others’ actions.

Attributes

• Oral Expression :  The ability to communicate information and ideas in speaking so others will understand.
• Oral Comprehension:  The ability to understand information and ideas presented through spoken words and sentences.
• Problem Sensitivity:  The ability to tell when something is wrong or is likely to go wrong.  It does not involve solving the problem, only recognizing there is a problem.
• Deductive Reasoning:  The ability to apply general rules to specific problems to produce answers that make sense.

Physical Demands

Handling of normal stock will include lifting or carrying parts in excess of 60 lbs. up to 15% of the time. Majority of lifting and carrying will involve parts between 5 and 60 lbs.

Environmental / Atmospheric Conditions

Inside/Outside Conditions, Varied Temperature Changes, Minimal Chemical Hazards, Vibration, Dust, Vehicle Noise

Equipment

OSHA approved steel toed safety shoes required from the first day of this job.

Qualifications

Education

• High School Diploma (or GED or High School Equivalence Certificate); Associate’s Degree in Business Administration preferred.

Professional Experience

• Minimum of 3 years of experience in the heavy duty truck parts industry, with demonstrated progressive areas of responsibility.

Certifications/Licenses

• Valid drivers’ license with clean driving record.

This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.