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Mumbai, Maharashtra, India
Hybrid
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Assistant Manager, Accounts Payable based in Mumbai, India.
We are seeking an experienced finance professional to oversee end-to-end accounts payable operations across multiple international entities, including the United States, India, the United Kingdom, and Switzerland. In this role, you will ensure accurate, timely, and compliant invoice processing, vendor payments, reconciliations, and financial reporting. You will collaborate closely with procurement, taxation, treasury, business teams, and senior finance leaders to strengthen financial controls and support effective cash flow management. The position combines hands-on accounts payable management with cross-border tax compliance, month-end closing, audit support, and process improvement. You will also use ERP technology and automation to streamline workflows, enhance reporting visibility, and improve operational efficiency. This is a hybrid opportunity requiring at least two days per week in the Mumbai office, within a collaborative, technology-driven environment that embraces AI-enabled ways of working.
Manage End-to-End Accounts Payable: Oversee the full procure-to-pay cycle across multiple countries, including invoice validation, purchase order matching, expense coding, approvals, payment runs, and reconciliations.
Review and Approve Payments: Evaluate payment proposals against due dates, business priorities, and available cash to support timely and controlled disbursements.
Monitor Vendor Balances: Review accounts payable ageing, vendor advances, outstanding balances, and vendor statements to ensure accurate records and timely resolution of discrepancies.
Manage Vendor Relationships: Serve as the escalation point for vendor and internal payment queries, coordinating with procurement and business teams to resolve issues efficiently.
Maintain Vendor Master Data: Oversee vendor onboarding checks and changes to bank details, ensuring appropriate verification and controls.
Ensure Tax Compliance: Verify withholding tax and indirect tax treatment on vendor invoices, including TDS and GST in India, 1099 reporting in the United States, and VAT requirements in the United Kingdom and Switzerland.
Coordinate Tax Activities: Reconcile GSTR-2B against purchase and vendor ledgers monthly and work with the tax team on accounts payable filings, compliance requirements, and queries.
Strengthen Financial Controls: Identify control gaps, implement corrective actions, and maintain safeguards against duplicate, inaccurate, or unauthorized payments.
Support Audits: Prepare accounts payable schedules, reconciliations, and supporting documentation for statutory, internal, and tax audits, and resolve audit observations related to accounts payable.
Execute Month-End Closing: Complete sub-ledger reconciliations, accruals, prepayments, and goods received but not invoiced (GRNI) reviews within established closing deadlines.
Maintain Accurate Accounting Records: Resolve outstanding items and ensure accounts payable journal entries are accurate, complete, and supported by appropriate documentation.
Deliver Management Reporting: Prepare regular reporting on payable ageing, days payable outstanding (DPO), payment commitments, vendor concentration, statutory liabilities, and projected cash outflows.
Support Cash Flow Planning: Provide timely financial insights to treasury and the CFO to support cash forecasting, liquidity management, and working capital decisions.
Monitor Operational Performance: Track key accounts payable metrics, including invoice processing time, first-pass matching rates, overdue payables, and exposure to late payments.
Improve Processes and Systems: Identify opportunities to optimize invoice capture, approval workflows, and reconciliations, while promoting effective use of Oracle Fusion and collaborating with IT on automation initiatives.
Maintain Standard Operating Procedures: Document, update, and maintain procedures for accounts payable and reconciliation processes to promote consistency and operational control.
Education and Professional Qualifications: CA, MBA in Finance, or an equivalent qualification.
Relevant Experience: Six to eight years of accounts payable experience, preferably managing operations across multiple geographies.
Month-End Closing and Audit Support: Hands-on experience with month-end financial close activities, account reconciliations, and audit preparation.
Tax Knowledge: Strong working knowledge of withholding taxes and indirect taxation, with Indian tax requirements essential and exposure to US, UK, and Swiss tax requirements preferred.
Accounting Standards: Working knowledge of applicable accounting principles, including Ind AS, US GAAP, or IFRS.
ERP Systems Expertise: Proficiency with enterprise resource planning systems; experience with Oracle or Oracle Fusion is preferred.
Advanced Excel Skills: Strong command of Excel, including pivot tables, lookup functions, and reconciliation techniques.
Reporting and Analytics: Excellent analytical, reconciliation, and financial reporting skills. Experience with Power BI or similar reporting tools is an advantage.
Attention to Detail and Ownership: A strong commitment to accuracy, accountability, financial controls, and timely completion of deliverables.
Communication Skills: Ability to communicate clearly and professionally with vendors, auditors, internal stakeholders, and senior management.
Organization and Time Management: Ability to manage competing priorities, meet strict deadlines, and coordinate effectively across different time zones.
Process Improvement Mindset: Proactive approach to identifying inefficiencies, strengthening controls, and improving workflows through technology and automation.
Work Arrangement: Ability to work in a hybrid setup based in Mumbai, with a minimum of two days per week in the office and potential additional travel to the office for business needs or team events.
Hybrid Work Arrangement: Remote-first culture with a minimum of two days per week in the Mumbai office.
Healthcare and Insurance: Specific healthcare coverage, insurance options, and other benefit details were not specified in the source description.
Technology-Enabled Environment: Opportunity to work with AI-enabled platforms, automation tools, and modern finance systems.
Professional Collaboration: Work with international finance teams and cross-functional stakeholders across multiple countries.
Process Improvement Opportunities: Contribute to automation initiatives and operational improvements across global accounts payable processes.
