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Position Summary
The Assistant, Professional Development - CLE provides administrative and operational support to the Professional Development CLE team, with day-to-day support for the Specialist and other CLE team members. This role is integral to supporting the firm’s CLE compliance efforts and the successful delivery of internal and client-facing training programs.
Essential Duties and Responsibilities
Typical responsibilities include, but are not limited to, the following:
Team and administrative support
- Manage calendars and coordinate meetings, including scheduling and other needs.
- Monitor the CLE inbox and assist the team with tracking, responding to, and organizing incoming emails.
- Maintain CLE records for internal tracking and outside reporting purposes, including uploading and organizing CLE program materials, attendance records, and other information.
- Update internal CLE tracking records relating to both internal and external CLE programs, including tracking program status and state accreditation where needed.
- Enter new attorneys into CE Manager and remove departing attorneys from CE Manager in a timely manner to maintain accurate CLE records.
- Assist with CLE-related aspects of departure packages for departing attorneys, including compiling compliance records and supporting related documentation as needed.
CLE accreditation and reporting
- Assist with maintaining accreditation in jurisdictions where the firm is an accredited provider and applying for accreditation in other jurisdictions, as needed.
- Assist with preparing and submitting year-end reports, accredited provider renewal applications, and other mandatory CLE reports to ensure the firm’s accredited provider status in key jurisdictions.
- Assist with applying for individual program accreditation and/or individual attorney CLE credit in jurisdictions in which the firm is not an accredited provider, as necessary, to provide maximum CLE credit for in-house and client programs.
Program coordination
- Support the team in administering the Firm’s in-house, vendor, and online CLE offerings.
- Learn CLE program procedures for in-house and client programs.
- Coordinate with Professional Development and Business Development teams to coordinate invitations, materials, sign-in sheets, remote participation forms, timed agendas, evaluations, and other required paperwork for in-person and virtual training programs.
- Enter firm-sponsored CLE programs into the Firm’s CLE tracking database.
- Regularly compile feedback received through the Firm’s CLE tracking database and distribute to program presenters.
Attorney records and tracking
- Assist in maintaining online CLE records for attorneys, including updating the Firm’s CLE tracking database to reflect both attendance information for firm-sponsored programs and CLE certificates from outside programs attended by attorneys.
Qualifications/position requirements
- Client service-oriented with strong responsiveness and independent problem-solving skills.
- Excellent written, verbal, and interpersonal communication skills.
- Demonstrated organizational skills and ability to manage multiple deadlines in a fast-paced environment.
- Strong judgment, discretion, and follow-through.
- Strong attention to detail.
- Ability to proofread documents for typographical, spelling, grammatical, and formatting errors.
- Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, InterAction, Zoom, Adobe Acrobat, and other business applications as needed.
- Comfort working with databases and tracking systems; experience with CE Manager, viLMS+CLE or similar systems is a plus.
- Ability to work collaboratively with lawyers and business services professionals while maintaining a positive, team-oriented approach.
- Ability to maintain professional composure in high-pressure situations and a fast-paced, multi-authority environment.
- Ability to maintain the confidentiality of Firm and client information.
- Availability during standard office hours and the ability to respond to email promptly outside of standard office hours and on weekends.
Education and/or Experience
- Bachelor’s degree required.
- One or more years of relevant administrative or professional services experience preferred.
Compensation
The expected base salary for this position is $65,000.00 - $70,000.00. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, anticipated assignment, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.
