Assistant Project Controller, Financial Accounting

The Assistant Project Controller will play a critical leadership role in overseeing the financial management and accounting operations of a rapidly growing professional services organization focused on Data Center White Space fit out projects. This position will support the Controller in managing financial reporting, construction project accounting, budgeting, forecasting, compliance, internal controls, and the financial performance of active projects. 

The ideal candidate will possess strong construction accounting expertise, including job costing, percentage-of-completion accounting, work-in-progress (WIP) reporting, subcontractor billing management, retainage tracking, and project financial analysis. Experience utilizing Procore and Sage Intacct (or Sage Construction software) is required. 

This individual will serve as a business partner to project management, operations, procurement, and executive leadership to ensure projects are financially controlled, accurately reported, and positioned for profitability. 

 

• This is a full-time salaried role offering $125,000-$150,000 (commensurate with experience) full benefits, project bonuses, paid travel, and advanced training.

 

Key Responsibilities

Financial Management & Reporting 

• Assist the Controller with monthly, quarterly, and annual financial close processes. 
• Prepare and review financial statements, supporting schedules, and management reporting packages. 
• Ensure compliance with GAAP and company accounting policies. 
• Support external audits, tax filings, and lender reporting requirements. 
• Assist in developing and maintaining accounting policies, procedures, and internal controls. 

Construction Project Accounting 

• Oversee accounting activities for multiple active construction projects. 
• Manage project setup, cost coding, budget controls, and contract administration. 
• Monitor and analyze:  
  • Job costs 
  • Commitments 
  • Change orders 
  • Cost-to-complete forecasts 
  • WIP schedules 
  • Project profitability 
• Support percentage-of-completion revenue recognition and project closeout activities. 
• Review subcontractor invoices, payment applications, lien waivers, retainage, and compliance documentation. 
• Ensure accurate project cost tracking from project kickoff through final completion. 

Procore & Sage Administration 

• Serve as a financial subject matter expert for Procore and Sage Intacct. 
• Maintain alignment between project management and accounting systems. 
• Monitor data integrity between financial and operational systems. 
• Develop standardized reporting and dashboards for project financial performance. 
• Identify opportunities for automation and continuous process improvement. 
• Partner with operational teams to improve project visibility and financial controls. 

Budgeting, Forecasting & Analysis 

• Assist with annual budgeting and strategic planning processes. 
• Develop project cash flow forecasts and funding projections. 
• Perform variance analysis against budgets and forecasts. 
• Analyze project performance trends and provide recommendations to improve profitability.
• Support executive decision-making through financial modeling and ad hoc analysis. 

Leadership & Team Development 

• Assist in supervising accounting staff and project accounting personnel. 
• Mentor junior team members and support professional development initiatives. 
• Foster cross-functional collaboration between accounting, operations, project management, and executive leadership. 
• Promote a culture of accountability, accuracy, and continuous improvement. 

Qualifications 

Required 

• Bachelor's degree in Accounting, Finance, or Business Administration. 
• 5-8+ years of progressively responsible accounting experience. 
• Minimum 3 years of construction project accounting experience. 
• Strong knowledge of:  
• Job costing 
• WIP reporting 
• Percentage-of-completion accounting 
• Revenue recognition 
• Retainage accounting 
• Construction draw processes 
• Project forecasting 
• Advanced experience with:  
• Procore 
• Sage Intacct and/or Sage Construction Management 
• Microsoft Excel 
• Experience supporting monthly close and financial statement preparation. 
• Strong understanding of GAAP and internal controls. 

Preferred 

• Experience working in a Public Accounting Firm. 
• Experience supporting multi-location or multi-entity construction operations. 
• Experience working with data center, mission critical, commercial, industrial, or infrastructure projects. 
• Familiarity with lender draw packages and construction financing. 
• Experience implementing financial systems, reporting tools, or process automation initiatives. 

To support a fair, consistent, and high-quality hiring experience, some interviews may be recorded. These recordings help our team focus fully on the conversation at hand, rather than note-taking, and allow us to better evaluate and improve our recruitment process. Recordings are used solely for internal purposes such as training, quality assurance, and process improvement. Candidates will be informed in advance and asked to provide consent before any recording takes place.

Tier 3