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Position Summary
The Assistant, Strategic Initiatives, provides secretarial, technical and organizational support to the COO, the Director, Strategic Initiatives (“Director”) and the Strategic Initiatives team. This is a dynamic position requiring the ability to demonstrate professionalism, effective communication skills and use of good judgment through understanding of our Firm’s policies as a valued member of the Business Services team.
Essential Duties and Responsibilities
Typical responsibilities include, but are not limited to, the following:
- Proactive calendar management (schedule in-person / virtual meetings, send outlook invitations, track rsvps), arrange conference room reservations, catering and AV requests
- Answer and place telephone calls professionally, and take accurate and complete messages for the COO and Director
- Arrange domestic / international travel
- Prepare and submit expenses reports
- Prepare, secure necessary approvals and process department invoices
- Draft, review and send communications on behalf of COO and Director
- Plan and coordinate quarterly leadership team events and additional special events as requested by the COO or Director
- Assist with departmental logistics planning and project management support as needed
- Conduct ad hoc research and assist with special projects
Qualifications/Position Requirements
- Demonstrates excellence, utmost integrity and sound judgment
- Works collaboratively in a team-oriented environment across a variety of stakeholders
- Takes initiative and ownership of responsibilities
- Provides prompt, responsive and thoughtful service to external and internal clients alike
- Contributes to a respectful, inclusive and high-performing culture
- Ability to maintain utmost discretion of confidential information
- Ability to maintain professional composure in high-pressure situations and a fast-paced, multi-authority environment
- Highly adaptable and flexible, with the ability to respond effectively to changing priorities
- Superior organizational and project management skills
- Excellent written, verbal, and interpersonal communication skills
- Strong independent problem-solving skills
- A sharp eye for detail
- Possesses a proactive, can-do attitude and a willingness to take on diverse assignments, including tasks outside of core day-to-day responsibilities
- Ability to proofread typed material for typographical, spelling and grammatical errors
- Proficiency in Microsoft Office (PowerPoint, Excel, Word)
Education and/or Experience
- Bachelor’s Degree
- Minimum of 3 years’ experience preferred
Compensation
The expected base salary for this position ranges from $70,000 - $75,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, anticipated assignment, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.
