Assistant Vice President of Advancement Operations

Job Title

Assistant Vice President of Advancement Operations

Agency

Texas A&M University - Corpus Christi

Department

Institutional Advancement

Proposed Minimum Salary

Commensurate

Job Location

Corpus Christi, Texas

Job Type

Staff

Job Description

The Opportunity

Texas A&M University-Corpus Christi (TAMU-CC) seeks an experienced and collaborative leader to serve as its next Assistant Vice President of Advancement Operations (AVP). Reporting to the Senior Vice President of Institutional Advancement and serving as a key member of the division’s leadership team, the AVP will provide strategic leadership across Advancement Services, Event Services, and the Performing Arts Center, ensuring the people, systems, data, and processes that underpin the University’s advancement efforts are positioned for continued success. Building on a strong operational foundation and the momentum of a recent campaign, the next AVP will join TAMU-CC at an exciting point in its evolution. As the division looks ahead, there is meaningful opportunity to strengthen the use of data and technology, deepen donor and alumni engagement, enhance collaboration across campus, and thoughtfully evolve operations to support the University’s growing advancement ambitions.

The successful candidate will be a seasoned people leader and strategic advancement partner who combines broad operational expertise with an ability to coach, develop, and empower others. They will bring a practical and innovative mindset, strengthen accountability and collaboration, and help a talented team build on what is working while identifying new ways to advance the division and its impact.

Click HERE for more information and to submit your application.

Assistant Vice President of Advancement Operations

The Assistant Vice President of Advancement Operations, under the direction of the Senior Vice President of Institutional Advancement, provides leadership and strategic oversight of the Advancement Services program, working collaboratively with the Senior Vice President and senior leadership team in planning and achieving the University’s advancement goals.

This role directs the database, gift processing, prospect research, reporting, and donor relations functions that support major gifts, engagement, and stewardship efforts across the division, while ensuring compliance with IRS regulations, Council for Advancement and Support of Education (CASE) standards, and other industry best practices.

The Assistant Vice President also oversees the Event Services team and the Performing Arts Center staff, guiding event programming, revenue generation, and external outreach. In addition, this position leads staff development, budgeting, and technology decisions to ensure Advancement Services operates as an effective, data-driven strategic partner to colleagues across Institutional Advancement and the University.

Key Responsibilities

Strategic Leadership and Advancement Services Oversight

• Provide leadership and strategic oversight of the Advancement Services program, working collaboratively with the Senior Vice President and senior leadership team in planning and achieving the University’s advancement goals.
• Define and implement services, processes, tools, and policies for Advancement Services and ensure appropriateness, relevance, and integration across advancement in support of major gifts, engagement and participation, and donor relations.
• Develop and oversee Advancement Services functions and team members, including strategic planning and deployment of financial and staffing resources; establishing and measuring annual plans, goals, and performance metrics; ensuring clarity, privacy, integration, and timeliness of data and sensitive information; efficiency of reporting and performance metrics; and effectiveness of technology supporting operations.
• Lead and support continued development of Advancement Services as a key strategic partner in the success of colleagues across Institutional Advancement and the University.
• Manage Advancement benchmarks against aspirational peers and prepare regular comparison and progress reports, including managing the Voluntary Support of Education (VSE) management checklist reports and annual updates.

Staff and Program Management

• Provide leadership and guidance for the Event Services team and corresponding data needs for events in general.
• Provide leadership and guidance for the staff of the Performing Arts Center, including strategic guidance for event programming, revenue generation, and external outreach.
• Provide management oversight and support direct reports in assigned functional areas, including data entry, gift processing, prospect research, database administration, and donor relations.
• Plan, assign, and review staff work to ensure group objectives are met. Hire, train, develop, and manage staff to ensure a qualified team is in place to meet group objectives.
• Train division personnel on Raiser’s Edge software and relevant Advancement platforms and procedures.

Database, Systems, and Technology Administration

• Work in tandem with Alumni Engagement and Development colleagues to initiate and maintain a user-friendly CRM database that meets the needs and expectations of development, alumni engagement, donor relations and stewardship, and advancement communications staff.
• Conduct a thorough analysis of the current database, in collaboration with the Senior Vice President, to determine its efficacy. Continuously monitor CRM usage and effectiveness and implement new vendor-delivered features.
• Oversee regular phone, address, and email append operations aimed at database improvement to facilitate data health.
• Provide oversight of online giving, online event registration, and electronic communication systems.
• Direct system support from the Office of Information Technology; plan and direct system upgrades and maintenance.
• Advise Advancement colleagues on best practices for utilizing the Advancement database to accomplish departmental goals.
• Oversee budgeting and contracting processes for all Advancement software and tools.

Reporting, Gift Processing, and Compliance

• Create and implement a robust system for timely and accurate recording and reporting of all gifts that allows for timely and efficient thank-you letters, information sharing with Advancement colleagues, and other internal and external constituents. Reconcile monthly figures with the Controller’s Office.
• Ensure adherence to IRS regulations and CASE standards for reporting and gift acceptance.
• Ensure compliance with federal and state laws, the Donor Bill of Rights, CAE, AFP, CASE, and other industry guidelines, best practices, and standards.
• Oversee the creation and distribution of reports for Advancement colleagues, the President’s Cabinet, the Texas A&M University System, and other internal and external constituencies as needed.
• In tandem with the Senior Vice President for University Advancement and Assistant Director of Donor Engagement, develop a thorough and clear process for the creation and distribution of annual endowment reports and annual financial reports.

Administrative Operations and Cross-Campus Support

• Provide support to campus partners, including budget and finance, human resources and talent management, reporting and analytics, and research.
• Create, maintain, document, and update administrative systems and policies to manage daily operations for Advancement.

Qualifications

• Ten years of appropriate and relevant experience in a higher education or nonprofit environment.
• Bachelor’s degree. Additional education may be used as a substitute for the minimum experience requirement.
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Extensive knowledge of Blackbaud’s Raiser’s Edge software or another modern fundraising CRM.
• Experience in campaign planning.
• Proven success in building and developing a high-functioning team in a higher education or nonprofit environment.
• Ability to act as a strategic thought partner to Institutional Advancement leadership and team members.
• Ability to effectively manage projects and strategic initiatives.
• Ability to manage complex budgets across multiple departments.
• Strong verbal and written communication skills.
• Proven success in implementing and streamlining processes to positively affect operational outcomes.
• Demonstrated ability to effectively build relationships and alliances with internal and external constituencies, key service vendors, and select external leaders.
• Excellent knowledge of advancement operations in a comprehensive Institutional Advancement program.

Preferred Qualifications

• Bring an entrepreneurial, comprehensive, and metrics- or outcomes-driven approach to Advancement Services.
• Experience working with SQL-based relational database platforms and familiarity with database design and ETL processes.
• Experience with data visualization software such as Tableau or Power BI.

Click HERE for more information and to submit your application.

NOTE: Employment may be impacted by the Presidential proclamation issued on September 19, 2025 and the moratorium issued by Texas Governor Abbott on January 27, 2026.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.