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Chicago, Illinois, United States
Hybrid
Department
PSD Data Science: AI Weather Research Staff
About the Department
Job Summary
Responsibilities
Performs ongoing assessment of program organization and function; identifies operational gaps, recommends improvements, and implements solutions.
Leads and manages special projects or functions related to the research of the initiative, as assigned by the Director.
Oversees the initiative's communications and ensures senior-level continuity on administrative matters directly tied to active program work.
Assists the Director in overseeing hiring, performance evaluation, and professional development for initiative staff, in coordination with DSI HR and administrative leadership.
Supports and coordinates engagement with initiative sponsors, government partners, foundations, and international collaborators; serves as a programmatic point of contact for active projects.
Acts as a liaison between the AI for Climate initiative and other University departments, the Physical Sciences Division, and relevant compliance and sponsored research offices.
Monitors the AI for Climate initiative budget; provides the Director with regular financial updates, ensures spending is within approved limits, and makes budgetary recommendations.
Supports proposal development for grants and contracts; assists in preparing reports for funders and tracks grant deliverable timelines.
Coordinates action items and participants for scientific meetings; develops sufficient technical fluency in AI and climate topics to communicate effectively with researchers and external partners.
Develops and communicates program priorities and performance standards and assesses operations using these criteria. Plans and conducts quality assurance reviews and recommends changes as appropriate.
Has a deep understanding when interacting with faculty, researchers and staff for committee work or information.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Certifications:
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Preferred Qualifications
Education:
PhD in a scientific, environmental, policy, or related field.
Experience:
Progressive experience in program or research administration, science management, or a closely related field.
Experience in climate science, atmospheric science, AI/ML research, or adjacent scientific domains.
Demonstrated experience coordinating multi-institutional or interagency stakeholders, including funders, government partners, and/or collaborators.
Experience managing or contributing to program or project budgets.
Prior experience in an Associate Director or senior manager-level role in an academic, research, or science-policy environment.
Experience with international program coordination or cross-sector (academia–government–industry) partnership management.
Familiarity with the grant lifecycle, from proposal development through reporting and closeout.
Demonstrated ability to manage multiple concurrent initiatives independently in a fast-paced, cross-functional environment.
Preferred Competencies
Strong written and verbal communication skills, including experience drafting reports, briefings, or proposals for varied audiences.
High degree of professionalism and emotional intelligence; ability to build trust and collaborate across faculty, staff, and external partners.
Self-starter who can operate with significant independence in a complex administrative environment.
Strong analytical and organizational skills; attention to detail balanced with capacity for big-picture thinking.
Ability to manage multiple high-priority tasks simultaneously and under tight deadlines.
Commitment to an inclusive team culture and equitable people-management practices.
Ability to handle sensitive and confidential information with utmost discretion.
Proficiency in Microsoft Office and familiarity with project and grants management tools.
Working Conditions
This position is eligible for a hybrid work arrangement consistent with DSI and University policies.
The role may require occasional travel to represent the initiative at conferences, partner institutions, or funder meetings.
May involve extended time working at a computer and engagement with teams across multiple time zones.
Application Documents
The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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