Associate, People Direct & Data

Permanent

Job Description

Your role

The People Direct & Data Associate - delivers a range of HR services and responds to enquiries and requests from internal customers, external parties, in identifying and escalating enquiries as necessary, to ensure the delivery of accurate information and quality services are delivered from PS&S. Furthermore, you will be managing the first level support, employee enquiries through the HR case management system, People data, Employee life cycle, Continuous improvement, Workday and Service Now.

The ideal candidate requires a good collaborative skill with the ability to, drive change, think on creative solutions and meet objectives in a fast-paced environment. The successful candidate will embody Electrolux culture through their attitude and behaviors.

What you''ll do :-

Operation Excellence

• First point of contact and responsible to ensure all HR related enquiry, escalations, feedback and complaints are managed professionally & diligently and able to translate inquiries into a case management application (ServiceNow) during the interaction.

• Manage and respond to employee enquiries related to HR policies, benefits, leave, onboarding, system navigations and HR processes.

• Support the HR Specialist in managing employee life cycle tasks for assigned countries in APAC and MEA region, including employee onboarding, confirmation, promotion, transfer, off-boarding, compensation & benefit administration, personal file management, letters & documentations.

• Leverage internal resources such as knowledge base, policies, portals, and employee handbook and other relevant document in all inquiries and interactions with the employees and third party personnels.

• Work in close collaboration with larger PS&S team and Line manager when dealing with complex enquiries, issues or requests, and escalating as necessary, the incoming enquiries in a confidential, responsive, and customer-focused manner.

• Keep abreast of system changes and provide support for ServiceNow upgrades, participate in testing with subject matter experts and ensure delivered functionality performs as expected.

• Participate in Global Workday implementation including support testing, diagnose errors, integration to local system and guiding employees and managers through change journey.

• Plays a crucial role in encouraging and educate employees to leverage tier 0, Knowledge Base system.

• Proactively support the employees, and managers by providing the best Tier 1 end user experience given the business needs.

Service Delivery

• Supports PS&S Manager to centralize countries HR core activities into People Services & Solution Organization.

• Supports PS&S Manager in stabilization of the new PS&S organization, Workday and Service now usage.

• Responsible for excellent customer-oriented services through adherence to respective Service Level Agreements (SLA) and Key Performance Indicators.

• Partnership with HRBPs, Center of excellence, and other HR team members to deliver PS&S integrated and sustainable solution for employees, managers, and business.

• Collaboration with project team on the scopes within PS&S function such as workbooks preparation, error log, user acceptance testing, data migration, process transition, and change management.

• Contribute positively for Customer satisfaction survey and Employee voice survey.

Continuous Improvement & Quality Assurance

• Promotes the PS&S continuous improvement program and a strong focus on data quality.

• Support in audit activity and ensures employee and organization data integrity and compliance.

• Participate in various global and regional initiatives on HR digitalization, process automation, integration, and change requests to continuously improve the service level quality and service delivery experience.

Knowledge Management

• Support in the preparation of knowledge base documents such as FAQs, DTP , standard operating procedures, global forms and articles.

• Ensures a consistent method for documenting, storing, and updating all processes, desktop procedures and operational/technical documentation.

• Continuity of learning and knowledge sharing with team and others. Coach and trains junior team members.

• Integrates a knowledge management mentality/culture into PS&S.

• Other adhoc duties assign by line manager.

Who you are :-

• Minimum 2 years working experience in a HR Shared Services environment and good understanding of employee lifecycle, HR policies, process, and HR systems.

• Experience using HR case management tools such as ServiceNow is preferred, as this role will be using the system on daily basis.

• Bachelor’s degree in human resource management/business administration or related field.

• Strong interpersonal skills and fluency in both spoken & written English are essential for effective communication within a diverse workplace, particularly in supporting the ANZ/APAC market

• IT savvy and resourceful on leveraging various tools (Microsoft Office / Workday / ServiceNow).

• Demonstrates problem-solving skills with the ability to handle challenging issues in a dynamic environment while effectively multitasking, prioritizing tasks, and managing time efficiently.

• Keeping abreast of local laws and regulations for best PS&S practices.

• Able to support any other assigned countries in APAC and MEA region.

Where you’ll be:

• You will be based in Petaling Jaya Office and reports directly to PS&S Manager, People Data & Payroll.

Benefit highlights:

• Discounts on Electrolux products and services

• Medical & Hospitalization coverage for both employees and dependents

• Dental & Optical

As part of the Electrolux Group, we will continuously invest in you and your development. There are no barriers to where your career could take you.

Find more on:
Electrolux Group
Electrolux Group LinkedIn
Electrolux APAC&MEA: