Behavioral Health Administrative Assistant

Internal Title: Client Service Coordinator 

Reports to: Executive Director  

Department/Location: Onsite at Cherry Creek Location 

FLSA Status: Non-Exempt  

 

Description:

 

Schedule: This is an onsite position with a Monday–Friday schedule from 8:00 a.m. to 4:30 p.m. MST at the Cherry Creek Guidelight location. The role will primarily support the Adult PHP/IOP program, with flexibility to provide coverage for the Adolescent CSC program as needed. 

 

Requirements:

• Prior administrative experience in a behavioral health setting  
• Must hold a Bachelor's Degree 

 

Role Summary:  

As the Client Service Coordinator, you will play a pivotal role in ensuring that all patients and visitors receive exceptional service and support. You will be the first point of contact at the front desk for individuals seeking mental health treatment, providing them with information, assistance, and guidance as needed. 

 

Role Responsibilities: 

• Greet patients and visitors with warmth and professionalism upon arrival at the facility. 

• Manage incoming calls and inquiries, providing accurate information and directing calls to the appropriate staff members. 

• Schedule appointments for patients and coordinate with clinical staff to ensure smooth transitions between appointments. 

• Verify patient insurance information and assist with billing inquiries as needed. 

• Maintain a clean and organized reception area, ensuring that it reflects the welcoming atmosphere of Guidelight Health. 

• Assist with administrative tasks such as filing paperwork, managing patient records, and updating databases. 

• Collaborate with clinical staff to address patient needs and concerns in a timely and empathetic manner. 

• Adhere to all company policies and procedures, including confidentiality guidelines and HIPAA regulations. 

 

Required Qualifications: 

• Bachelors Degree 

• Prior administrative experience in a behavioral health setting  

• Experience working with escalated client population. 

• Excellent communication and interpersonal skills, with the ability to interact effectively with individuals from diverse backgrounds. 

• Strong organizational skills and attention to detail, with the ability to multitask and prioritize tasks in a fast-paced environment. 

• Proficiency in Microsoft Office Suite and basic computer skills required. 

• Knowledge of mental health terminology and procedures is a plus. 

 

*Please do not contact our public clinical admissions line regarding this or any other job posting. For recruiting-related inquiries, please contact the Talent team at Talent@guidelighthealth.com

 

Guidelight is an Equal Opportunity Employer. We are passionate about fostering an environment where everyone, irrespective of their race, gender, sexual orientation, or background, feels valued and included. 

We want to be a place where every employee has a voice and feels truly welcome, appreciated, free to be themselves, and empowered and enabled to do their best work. Our differences make us unique, and we actively support these differences and work to create communities of respect throughout our company. www.guidelighthealth.com