At Hornbeck Offshore, our people are our propellers to success, and our most important asset. Our culture of integrity, commitment, excellence and teamwork is what differentiates us from the rest.
We’re committed to being your Company of Choice®
JOB DESCRIPTION SUMMARY
The Billing Analyst is responsible for invoicing customers in accordance with contract terms and conditions, as well as providing necessary administrative support.
JOB DESCRIPTION
SCOPE OF DUTIES AND RESPONSIBILTIES
The duties of the Billing Analyst shall include, but are not necessarily limited to the following:
- INVOICING
- Collect incoming vessel logs, soundings and fuel tickets to insert into job folders in preparation of invoicing.
- Prepare customer invoices and credit memos in accordance with customer contracts
- Monitor outstanding rebill items to assure clients are invoiced in accordance with contract provisions.
- Electronically maintain invoices and backup documentation along with the invoice mailing date and method of delivery.
- Prepares overnight or U.S. Mail Address labels as required.
- REPORTING
- Prepare reports for Accounting Department as required
- Assists in collections of outstanding receivables
- Assists in preparation of monthly revenue accruals and support
- PROCEDURES DOCUMENTATION AND AUDIT COMPLIANCE
- Maintains current Customer Invoicing Guidelines (customer current billing address, invoicing guidelines, purchase order requirements, etc.) and adheres to those guidelines.
- Assist in preparation for audits as necessary.
- All other duties as assigned by management.
REQUIRED QUALIFICATIONS
- Education:
- High school diploma or equivalent; Bachelor’s degree preferred.
- Experience:
- Previous accounting or billing experience preferred.
- Skills:
- Competency in Microsoft Office applications (Excel, Word, Outlook) required.
- Proficiency with 10-key and computer data entry required.
- Fluency in written and spoken English required.
- Fluency in Spanish and/or Portuguese preferred but not required.
- Ability to prioritize multiple tasks, meet deadlines, ensure confidentiality, and work with minimal supervision
- Strong attention-to-detail, troubleshooting and critical thinking skills required.
- Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations related to training.
- Ability to write reports, business correspondence, and procedure manuals.
- The Billing Analyst has an obligation to the Company, their profession and themselves to maintain the highest standards of ethical conduct.
- The Billing Analyst is expected to adhere to the Code of Ethics established by the Company
D. COMPETENCIES
Problem Solving
- Anticipates the impact of decisions and actions on others
- Identifies recurring problems and offers solutions based on facts and data
- Seeks expert opinion when making decisions and solving problems
- Is thorough and attentive to detail
- Keeps his/her manager involved in important issues and/or problems
Work the Plan
- Achieves closure and follows through on tasks and projects
- Effectively multi-tasks and efficiently manages time
- Delivers a timely, complete, and accurate work product
- Clearly communicates what he/she needs from others to get the job done
- Follows established policies and procedures
Inspire Trust
- Demonstrates a strong service orientation to both internal and external customers
- Takes personal responsibility for decisions and mistakes; does not shift blame
- Is approachable and easy to deal with; handles pressure in a calm manner
- Deals with people in a candid, straightforward, and respectful manner
- Acts with the highest level of integrity and professionalism and demonstrates a strong work ethic
Personal Learning
- Seeks professional development, training, and relevant certifications
- Remains open and non-defensive to feedback
- Demonstrates a willingness to learn new things and take on more responsibility
- Asks for feedback from his/her managers on how to improve
Collaborate
- Keeps open lines of communication with others
- Works collaboratively with people within and across departments to accomplish objectives
- Is understanding of others’ time demands and workload
- Builds personal relationships with people across the company
- Is quick to offer help to others in getting the job done
Flexibility
- Remains open-minded to others’ ideas, input and new ways of doing things
- Makes suggestions on how to improve processes and create efficiencies
- Demonstrates flexibility to changing priorities and work demands
- Fully supports company decisions and initiatives
DEMANDS AND WORK ENVIRONMENT
Eyesight: Functional, correctable to 20/20.
Hearing: Functional, correctable to normal to perceive sounds at normal speaking levels with or without correction; Ability to receive detailed information through oral communication and to make the discriminations in sound.
Speech: Ability to express or exchange ideas by means of the spoken word.
Mobility: Unencumbered by physical limitations to perform the following activities: Sedentary work in an office environment that includes frequent sitting, occasional standing and walking, gross and fine motor dexterity for typing and reasonable lifting of office products up to 10 lbs.
HOURS OF WORK
Standard office hours are Monday through Friday, 8:00am until 5:00pm and may be adjusted with approval by the department supervisor. Some overtime, work related travel and weekend work may be required, subject to company operational requirements. Regular and reliable attendance is required.
Note: Rotation schedule may vary and is subject to change based on vessel requirements.
In-person applications will be accepted by appointment only.
EEO/AA Employer/Vet/Disabled
