Billing Coordinator

Summary: The Legal Billing Coordinator plays a critical role within the finance or accounting team of a law firm or corporate legal department. This position ensures accurate, timely, and compliant billing processes while supporting attorneys and clients through the billing cycle.

Responsibilities:

• Prepare, edit, and finalize client invoices according to attorney instructions and client billing guidelines.
• Maintain records relative to ADP WorkforceNow
• Ensure proper coding of time entries and expenses.
• Coordinate with attorneys and legal staff to resolve discrepancies or incomplete billing data.
• Review invoices for compliance with client-specific billing rules and e-billing platform requirements.
• Maintain knowledge of e-billing systems and client portals (e.g., Serengeti, CounselLink, Tymetrix).
• Ensure compliance with internal billing policies and legal industry standards.
• Upload and manage invoices in electronic billing systems.
• Monitor invoice status and proactively address rejections or disputes.
• Maintain accurate records in billing software (e.g., Elite, Aderant, Billblast).
• Generate and distribute billing and accounts receivable reports.
• Assist with monthly, quarterly, and year-end financial reporting as it relates to billing.
• Track unbilled time and expenses and follow up as needed.
• Respond to attorney and client inquiries regarding billing matters.
• Assist attorneys in forecasting and budgeting client billings.
• Provide training and support to attorneys and staff on billing procedures.
• Work closely with accounting, collections, and legal teams to streamline workflows.
• Participate in process improvement initiatives to enhance billing efficiency.
• Support onboarding of new team members and contribute to documentation of billing procedures.

Required Skills:

• Proven experience in legal billing or accounting roles, preferably within a law firm or legal department.
• Familiarity with e-billing systems and client portals (e.g., Serengeti, CounselLink, Tymetrix).
• Proficiency in billing software (e.g., Elite, Aderant, Billblast).
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Ability to collaborate effectively with attorneys and legal staff.
• Strong analytical and problem-solving abilities.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.