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Budget & Reporting Manager at Alliance Defending Freedom | Swiftcruit
Make a difference with us! At Alliance Defending Freedom, we believe God has brought you here for His purpose—to stand for truth and defend the God-given right to live and speak it. Together, we protect religious freedom, free speech, the sanctity of life, marriage and family, and parental rights. Review our Statement of Faith to ensure we’re a fit for you.
Locations:Scottsdale, AZ / Lansdowne, VA / Dallas, TX
Team Overview
The Budget and Reporting Manager leads the organization's annual budgeting process and serves as the primary point of contact for department heads on all budget-related matters throughout the year. This role tracks headcount and personnel costs, monitors spending against budget, and delivers periodic variance reporting to leadership. This role reports to the VP of Finance.
Key Responsibilities
Budget Process Management:
Manage the annual budget cycle through final approval, including timelines, submission, and requirements.
Consolidate departmental budgets into a unified organizational budget.
Implement budget policies, approval workflows, and spending controls.
Cross-Team Partnership & Communication:
Serve as the primary, ongoing point of contact for department managers on all budget-related questions throughout the fiscal year; meeting regularly with department managers to review their budget performance and walk through variances in clear, practical terms.
Build department managers’ financial confidence and literacy over time, helping them become more self-sufficient in reading and managing their own budgets.
Partner with Accounting and FP&A teams to ensure alignment between budget, actuals, and forecasts.
Headcount & Personnel Budget Tracking:
Maintain an up-to-date view of budgeted headcount by department, including salary, benefits, and other position-related costs, to support department managers in workforce planning decisions.
Track personnel changes as they occur, including new hires, terminations, transfers, and promotions, and update budget and headcount plans to reflect their financial impact.
Assist department managers in determining available salary budget for new and replacement hires before offers are extended, including guidance on how open positions affect remaining budget capacity. Communicate proactively when personnel-driven changes create budget risk or create newly available capacity.
Variance Management & Reporting:
Track actual spending against budget on a monthly basis by department and team, and prepare periodic variance reports for leadership.
Identify, investigate, and document variances, and follow up with department managers to understand drivers.
Flag emerging budget risks early (overspend trends, underspend that signals delays, etc.).
Ongoing Financial Reporting
Produce recurring internal reporting packages (monthly close support, budget-to-actual reports, dashboards).
Maintain reporting templates and ensure consistency and accuracy across departments.
Support the month-end close processes, as they relate to budget reporting.
Minimum Qualifications
Bachelor's degree in Accounting, Business Administration, Finance, or related fields.
5+ years of experience in accounting or finance.
Experience with ERP systems (Sage Intacct, NetSuite, etc.).
Advance proficiency in Microsoft Excel.
Knowledge of GAAP and financial compliance standards.
Excellent written and verbal communication skills, with the ability to present complex financial information clearly.
Ability to professionally handle confidential information.
Preferred Qualifications
Prior experience with budget management.
Pay & Benefits
At Alliance Defending Freedom, we offer a competitive compensation and benefits package to support your well-being and growth. While we do not disclose specific salary ranges, our compensation is competitive with top non-profit law firms. Our benefits include 100% covered medical and dental insurance, medical and dependent care reimbursement, paid disability, long-term care, life insurance, and a 401(k) plan with a 4% company match. We prioritize work-life balance with paid time off and 12 paid holidays each year.
