Business Administration Analyst

Job Description

The Business Administration Analyst's primary focus is to ensure prompt and accurate cash applications, assist in collection efforts and create reports and analyses at the direction of the Supervisor in order to minimize AR outstanding.

Duties & Responsibilities (Essential functions are identified in bold and italicized text below.)

• Must work safely at all times.
• Ensure cash postings are completed accurately and timely.
• Assist with settlement as needed.
• Work with customers and internal departments to resolve unapplied cash receipts.
• Follow-up on aging AR items as directed by management team and departmental procedures.
• Crosstrain within the department.
• Research and perform data analysis and performance metrics, such as bad debt reserve analysis, aging reports and invoice data for accruals and other needs, as directed by management team.
• Participate with efforts surrounding integration of newly acquired entities as directed by Supervisor.
• Create invoices, debit memos and credit memos, including but not limited to bad debt write offs and account adjustments.
• Adhere to department policies and procedures including SOX controls, both key and otherwise.
• Assist with identification and implementation of system and process opportunities where efficiencies and accuracy of data can be gained.
• Maintain positive and successful relationships with other functional areas including Operations, Accounts Payable, Accounting, Treasury, Credit / Risk and Tax.
• Anticipate customer (both internal and external) needs and foster excellent customer service.
• Issue customer refund requests as approved by management team.
• Complete special projects as directed by management.

Position Qualifications

Knowledge, Skills and Abilities

• Strong comfort with system processes and demonstrated ability to successfully research and resolve issues, both from a system and accounting perspective
• Demonstrated commitment to quality.
• Demonstrated ability to work individually and in a team environment.
• Detail-oriented with the ability to manage multiple tasks simultaneously and independently.
• Excellent oral and written communications skills.
• Exceptional interpersonal skills to establish and maintain effective working relationships with a diverse population; ability to interact professionally and courteously.
• Flexible and adaptable to change.
• Demonstrated ability to work under pressure to meet deadlines in a fast-paced office environment.
• Demonstrated ability to proactively initiate projects that will improve processes.
• Demonstrated ability to proactively work with department leaders and multiple levels of management.
• Demonstrated ability to maintain confidentiality.
• Proficiency in Microsoft Excel, Word, and Outlook is required.

​Experience/Education

• Associates degree or higher or three or more years of accounts receivable experience is required.
• Oracle Cloud experience is required.
• Operational system knowledge (i.e., Right Angle, Symphony, PetroMan, etc.) is required.

Travel

Negligible travel required

Physical Requirements

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee must occasionally position, transport and/or move up to 10 pounds.
• While performing the duties of this Job, the employee is regularly required to:
  • Stand; walk;
  • Be stationary for long periods of time;
  • Use fingers and/or hands to handle and feel;
  • Communicate with and exchange information verbally and in writing;
  • Move about in an office environment;
  • Work using repetitive motion.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
• Work requires physical efforts associated with using the computer and phones to access and relay information.

Working Environment

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly in an office environment.
• The noise level in the work environment is usually quiet to moderate.
• This position is required to be performed at the work site during regularly scheduled hours. Physical presence at the work site is required.

This job description is not intended to describe in detail the multitude of tasks that may be assigned, but rather to provide the incumbent with a general sense of the responsibilities and expectations of his/her position. It is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. As the nature of business demands change so, too, may the essential functions of this position.

The actual compensation offered may vary based on relevant factors as determined in NGL’s discretion, which may include experience, qualifications, skill set, and other criteria deemed pertinent to the role.

A discretionary bonus may be available based upon performance.

NGL offers the following benefits: 

Paid time off; medical, dental, vision, and life insurance; short-term and long-term disability insurance; retirement plan with company match; flexible spending account; employee assistance program.

NGL reserves the right to modify the benefits it offers from time to time.

NGL is proud to be an Equal Opportunity Employer. NGL will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran, or any other characteristic protected by applicable law.

NGL is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. Please contact us at askHR@nglep.com to request an accommodation due to a disability.

NGL participates in the federal E-Verify program. To learn more about E-Verify, please visit: http://www.e-verify.gov.#IND1

Compensation Range

Hourly: $20.00 - $29.00