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Baton Rouge, Louisiana, United States
Onsite
The Business Manager directs the daily business operations for the LSU Police Department. Responsibilities include financial accounting and reporting, budget development and management, and purchasing. May be responsible for a variety of areas impacting business operations including but not limited to cost accounting, internal reviews, grant and contract management, payroll/personnel, HR liaison, and facility management. Processes, reviews, and approves accounts payable and accounts receivable transactions. Develops, recommends, and implements policies and procedures relating to financial management of the department.
Job Responsibilities
Expense Management (30%): Responsible for coordinating the efforts of the administration and preparation of annual operating and payroll budgets as well as the ongoing tracking and maintaining of departmental financial data. Monitors expenses, revenue matching, and troubleshoots discrepancies. Advises on all matters related to financial affairs, procurement, grants and contracts, inventory management, compliance with Louisiana statutes, fiscal policy, and other administrative issues as appropriate.
Supervise & Manage (20%): Administers, manages, and coordinates administrative personnel, performs personnel reviews, approves time, schedules work, initiates and follows through with disciplinary action. Maintains productivity of assigned personnel.
Manage - Payroll and time keeping process for the department, the Accounts Receivable process, and the Accounts Payable process. Tracks grants, gifts, and initiates Payroll Accounting Adjustments as required for FEMA reimbursement.
Human Resources (20%): Primary liaison with LSU HRM to address complex personnel matters. Tracks all filled and unfilled personnel positions in organizational charts and maintains employee status. Works with HRM and the Police administration to post open positions and follows the candidates through the hiring process, ensuring that all competencies are scheduled and processed on a timely basis, successful candidates are hired, payroll budgets are updated, and documents are stored in Workday. Follows State guidelines for archiving if required. Prepares reports concerning budget costs for the hiring process and staff turnover. Attends meetings with HRM to stay current on changes in policies or procedures. Works with HRM, Payroll, and staff to develop and monitor payroll components and classifications.
Personnel Budget (10%): Identifies source of funds for salary expense and prepares necessary personnel documents. Organizes salary expense data to provide personnel reports from a financial perspective and decision-making process.
Procurement (10%): Works with LSU Administration, Departments, & Procurement to develop and execute contracts, agreements, terms and conditions, supplier bids, renewals, and department special needs. Creates, monitors, tracks, resolves issues, and processes payment for LSU PD orders for supplies and services.
Special Projects (5%): Conducts special studies and financial analysis for projects at the request of the department. Such studies may consist of, but are not limited to, researching new funding models and compiling historical data for decision-making and comparison purposes. Attends Department Command Staff meetings and participates in annual strategic planning to assist in ensuring the department goals and mission are met. Serves as Building Coordinator. Other duties as assigned.
Accreditation (5%): Produces reports and documents required as part of the Department’s annual reaccreditation process through the Commission on Accreditation for Law Enforcement.
Additional Requirements
This position is considered operational essential and may be asked to work during an official closure but is otherwise not required to report to the physical campus during a closure and whose absence does not present a risk to the safety, resources, and well-being of the campus per FASOP HR-01.
This position regularly engages in financial matters, including handling credit cards, cash, grant funds, or other university funds, and must undergo a credit check per FASOP HR-04.
Minimum Requirements
Bachelor's degree in Accounting, Finance, Business, or a related field and 3 years of relevant experience.
LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply— a degree is not required as long as the candidate meets the required years of experience specified in the job description.
Preferred Qualifications
Familiarity with LSU online systems, including Workday. Knowledge of LSU financial policies and procedures.
Skills Needed:
Active Listening, Communication, Customer Service, Database Management, Decision Making, Detail-Oriented, Following Protocols, Leadership
Preferred Skills:
Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university’s ability to employ individuals in certain positions.
For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.