Calista Brice Mine Services LLC
Regular
JOB SUMMARY:
The Business Operations & Contracts Manager leads financial management, project controls, contract and subcontract administration, procurement oversight, and operational support for Calista Brice Mine Services. Reporting to the Program Manager, the position promotes compliant contract execution, effective project delivery, sound financial performance, and sustainable business unit growth.
The position manages contract lifecycles from solicitation and negotiation through modification and closeout; monitors project costs, schedules, and performance; and advises management on contractual requirements and commercial risks. Negotiations and commitments are conducted only within delegated authority and in coordination with corporate Contracts and Legal, as appropriate.
The position collaborates with the Program Manager, project teams, corporate accounting and finance personnel, business units, subsidiaries, and external partners. Success requires strong financial and analytical capability, initiative, attention to detail, sound judgment, and the ability to manage competing priorities in a deadline-driven environment.
ESSENTIAL FUNCTIONS:
FINANCE
- Lead business unit and project financial planning, budgeting, forecasting, and cost management, including revenue projections, operating expenditures, indirect cost pools, intercompany transactions, and key cost drivers; support joint ventures, mentor-protege agreements, and other strategic arrangements, as applicable.
- Prepare monthly financial reports and management recommendations addressing profitability, revenue recognition, WIP, cash flow, cost analysis, and budget-to-actual variances; identify financial risks, trends, and opportunities to improve profitability and efficiency.
- Maintain project cost controls for budgets, expenditures, and commitments; evaluate actual costs, percent complete, cost-to-complete estimates, and anticipated financial results against approved budgets, and recommend corrective actions for cost variances or potential overruns.
- Serve as the business unit liaison with Calista Brice corporate accounting and finance; coordinate monthly and annual financial close, reconciliations, audits, and audit responses, and support applicable GAAP, FAR, DCAA, SBA, and federal contracting requirements.
- Coordinate accurate and timely project billing, invoice preparation, accounts receivable, and collections; review vendor and subcontractor invoices, expense reports, and purchasing transactions for authorization, coding, supporting documentation, and compliance with policies, contracts, and accounting standards.
- Prepare and review financial components of bids, proposals, and contract modifications for commercial, government, cost-plus, and other contract types; coordinate financial setup for awarded projects.
- Coordinate capital purchases, asset tracking, depreciation schedules, and capital budget monitoring.
CONTRACTS
- Administers assigned prime contracts, subcontracts, purchase agreements, and service agreements throughout their lifecycles.
- Review, interpret, and communicate contract terms, customer specifications, deliverables, rights, obligations, billing requirements, and approval requirements to the Program Manager and project teams.
- Prepare and coordinate solicitations, bid and proposal evaluations, and negotiations of contract and subcontract terms, modifications, change orders, teaming agreements, nondisclosure agreements, and memoranda of understanding within delegated authority.
- Manage procurement and vendor or subcontractor administration, including pricing evaluations, commitments, procurement strategies for new business opportunities, purchasing documentation, performance tracking, contract compliance, and supplier-change recommendations.
- Monitor contractual milestones, notices, deliverables, performance requirements, and approval workflows; maintain complete contract files, registers, and management reports.
- Identify and elevate contractual, legal, financial, and performance risks; coordinate claims, delays, disputes, inquiries, and interpretation issues with corporate Contracts and Legal.
- Lead contract closeout and exit activities, including final deliverables, financial reconciliation, documentation, and releases; maintain effective relationships with customers, vendors, subcontractors, and business partners.
BUSINESS OPERATIONS
- Support the Program Manager in implementing scalable financial and administrative processes for business unit growth; standardize tracking tools, reporting templates, cost codes, project control procedures, and administrative workflows to strengthen accuracy, accountability, risk management, and efficiency.
- Develop dashboards, reporting tools, and operational performance metrics using Deltek, Costpoint, Excel, and other applicable platforms; track the project pipeline, award transitions, schedules, and progress against approved schedules and contractual requirements, recommend corrective actions for schedule variances, and maintain accurate, complete, and consistent electronic project records.
- Train project and administrative personnel in project controls, reporting, cost coding, administrative procedures, and required contract administration and closeout practices; coordinate with Calista Brice business units and subsidiaries participating in CBMS development and support services, and participate in business planning, project reviews, and operational performance discussions.
GENERAL RESPONSIBILITIES
- Maintain confidentiality of financial, contractual, personnel, and proprietary information.
- Exercise sound judgment, initiative, discretion, collaboration, and accountability.
- Work in a constant state of alertness and in a safe manner.
- Perform other duties as assigned.
SUPERVISORY FUNCTIONS:
This position may supervise project controls, finance, accounting support, or administrative personnel assigned to the Calista Brice Mine Services and within the Natural Resources Development Business Unit. Responsibilities may include assigning and reviewing work, providing training and guidance, evaluating performance, and supporting employee development.
KNOWLEDGE, SKILLS, & ABILITIES:
- Strong knowledge of accounting, budgeting, forecasting, financial management, project controls, job costing, WIP reporting, revenue recognition, cost estimating, and financial analysis.
- Understanding construction, mining support, environmental services, and other project-based operations.
- Working knowledge of commercial and government contracts, cost-plus contracting, contract lifecycle management, procurement, negotiation, commercial terms, and contract risk assessment.
- Working knowledge of applicable GAAP, FAR, DFARS, DCAA, SBA, federal, state, and commercial procurement requirements.
- Advanced Excel skills and experience with Costpoint, Cognos, Microsoft Project, SharePoint, or comparable systems.
- Ability to analyze and communicate financial reports, performance metrics, operational data, and contractual requirements to financial and non-financial stakeholders.
- Strong analytical, organizational, problem-solving, critical thinking, written, and verbal communication skills.
- Ability to assess financial, contractual, and operational risks and recommend practical solutions.
- Ability to manage competing deadlines independently and collaboratively with accuracy and attention to detail.
- Professional judgment, confidentiality, initiative, and discretion.
- Ability to improve controls and processes within a multi-business-unit Alaska Native Corporation environment.
- Ability to draft, analyze, and negotiate contract terms within delegated authority and coordinate approval requirements with corporate Contracts and Legal.
MINIMUM QUALIFICATIONS:
- Bachelor’s degree in accounting, Finance, Business Administration, Construction Management, or a related field; equivalent education and experience may be considered.
- Ten (10) years of progressively responsible experience in financial management, project controls, project accounting, contract administration, or related project-based operations.
- Experience with financial reporting, budgeting, forecasting, cost controls, WIP reporting, cost estimating, and financial analysis for multimillion-dollar projects or programs.
- Substantial experience administering contracts, subcontracts, procurement, and purchasing arrangements in federal or commercial construction, engineering, environmental, mining-support, or comparable project environments, including cost-plus contracts.
- Proficiency in Microsoft Office, particularly advanced Excel, and financial or project accounting software.
- Valid state driver's license and ability to qualify to operate a vehicle under the Company's Driving Policy.
- Ability to pass required drug, driving, and background screenings.
PREFERRED QUALIFICATIONS:
- CPA, CMA, PMP, Certified Federal Contracts Manager (CFCM), Certified Professional Contracts Manager (CPCM), procurement certification, contracts management certificate, or related professional certification.
- Experience with Deltek Costpoint, Cognos, or comparable enterprise systems.
- Experience supporting remote Alaska construction, mining, infrastructure, or resource development projects.
- Experience with federal contracting, FAR, DFARS, DCAA, SBA 8(a), and financial compliance.
- Experience within an Alaska Native Corporation or multi-subsidiary structure.
- Experience supervising finance, project controls, or administrative personnel.
- Experience with joint ventures, mentor-protege agreements, and intercompany transactions.
- Experience negotiating modifications, teaming agreements, nondisclosure agreements, and complex subcontract terms.
WORKING ENVIRONMENT:
Work is primarily performed in a fast-paced, multitasking professional office environment, with occasional travel to construction, mining, industrial, and remote project locations. Flexibility and occasional overtime may be required to support project deadlines, reporting, bid submissions, and operational needs.
For the full job description including physical and environmental demands please reach out to recruitment@calistabrice.com
PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).
EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.
