Business Operations Manager Senior

Job Profile:

Finance Manager 2

Job Family:

Budget, Planning and Financial Analysis

Time Type:

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field including two (2) years managerial experience; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Manages multiple finance functional areas and participates in routine to moderately complex financial operations, forecasting, planning, budgeting analysis and reporting to ensure accuracy of financial reports. Recommends and implements fiscal policies and advises in development of processes.

Job Description:

The Business Operations Manager Senior reports to the Executive Director, Finance and Business Operations, and provides financial and business operations management for the John Shufeldt School of Medicine and Medical Engineering OR School of Technology for Public Health. The position supports effective stewardship of resources through financial analysis, budgeting and forecasting, transaction oversight, internal controls, and continuous improvement of business processes.

Working under general direction, the position exercises professional judgment in addressing complex financial and operational matters; provides analysis and recommendations to leadership; and partners with faculty, staff, school leadership, and central university offices to ensure business operations are accurate, responsive, efficient, and aligned with university requirements and school priorities.

Salary Range: $78,000 - $85,000 annually

Essential Duties:

Financial Operations and Internal Controls

• Performs, manages, and oversees assigned financial operations, including purchasing, accounts payable, travel, reimbursements, P-Card activity, account reconciliation, and related business transactions.
• Reviews complex or unusual financial transactions and provides guidance regarding appropriate funding, documentation, account coding, approvals, and university requirements.
• Oversees regular reconciliation and review of financial activity; identifies discrepancies, aging items, unusual activity, and other exceptions; and ensures appropriate corrective action.
• Develops and maintains effective financial controls, procedures, and documentation to promote accuracy, consistency, compliance, and appropriate stewardship of resources.
• Partners with Procurement, Financial Services, Travel, Accounts Payable, and other university offices to resolve complex transactions and operational issues.
• Supports financial reviews, certifications, fiscal year-end activities, and internal or external audits.

Budgeting, Forecasting and Financial Analysis

• Supports development and management of school budgets, forecasts, and multi-year financial projections through analysis of financial, payroll, staffing, and operational data.
• Develops financial models, budget schedules, projections, and scenario analyses to support leadership planning and decision-making.
• Monitors actual and projected revenues and expenditures, commitments, personnel costs, and other financial activity; analyzes trends and variances and identifies emerging financial considerations.
• Maintains budget and forecast information in Adaptive Planning and other university systems and ensures supporting assumptions, schedules, and source data are accurate and appropriately documented.
• Prepares financial reports, management summaries, and analyses that translate complex financial information into actionable information for leadership.

Payroll and Position Financial Management

• Oversees payroll reconciliation and position-related financial activity to ensure personnel expenses are accurate, appropriately funded, and aligned with approved staffing and financial plans.
• Maintains financial position-control information, including salary commitments, position funding, vacancies, anticipated personnel expenses, and projected salary savings.
• Incorporates salary, benefits, anticipated hires, vacancies, and compensation changes into financial forecasts and multi-year planning.
• Develops compensation, staffing, and position analyses to evaluate budget impacts and support leadership decisions.
• Partners with Human Resources and other university offices to resolve payroll, compensation, and position-funding matters involving financial and HR processes.

Business Operations and Continuous Improvement

• Designs, develops, implements, documents, and continuously improves scalable business processes, procedures, workflows, internal controls, and standard operating procedures to support evolving school operations.
• Identifies opportunities to streamline processes, improve data quality and customer service, reduce errors and manual effort, and strengthen operational scalability and compliance.
• Serves as a resource to faculty and staff regarding financial systems, policies, procedures, and business processes and provides training and guidance as appropriate.
• Identifies financial and operational risks and recommends controls, corrective actions, or process improvements to address identified concerns.

Leadership and Business Partnership

• Serves as financial resource to school leadership, faculty, staff, and administrative partners.
• Provides analysis, consultation, and recommendations regarding complex financial and operational matters requiring professional judgment and interpretation.
• Collaborates across university functions to resolve complex business issues and coordinate cross functional initiatives.
• Establishes priorities within assigned areas of responsibility, manages concurrent initiatives, and ensures critical deadlines and recurring business requirements are met.
• Supervises or provides functional leadership to business operations staff, as assigned, including establishing priorities, assigning and reviewing work, providing training and guidance, and supporting development of effective business operations.
• Leads or supports special projects and other initiatives in support of school and university priorities.
• Other duties as assigned.

Desired Qualifications:

• Demonstrated experience managing complex financial and business operations in higher education, healthcare, research, government, or another large, complex organization.
• Experience with budgeting, forecasting, financial analysis, reporting, and multi-year financial planning, including personnel and position-related financial analysis.
• Experience overseeing financial transactions and reconciliations, researching complex discrepancies, and applying appropriate financial policies, procedures, controls, and corrective actions.
• Demonstrated experience developing and improving business processes, standard operating procedures, workflows, and internal controls.
• Advanced proficiency with Microsoft Excel and demonstrated ability to analyze and interpret large or complex financial datasets; experience with Workday, Adaptive Planning, or comparable enterprise financial and planning systems.
• Experience supporting audits, compliance reviews, financial certifications, or other formal financial review processes.
• Demonstrated ability to exercise independent judgment, analyze complex financial and operational issues, communicate effective recommendations, manage competing priorities, and collaborate across organizational functions and levels.
• Experience supervising employees or providing functional leadership, work direction, or training to business operations staff.

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.
• Regularly required to communicate effectively and clearly to perform essential duties.
• Frequent use of a computer, financial and administrative systems, and standard office equipment.
• Work requires the ability to manage multiple priorities, meet established deadlines, and respond to changing operational needs.
• The primary work location is the Downtown Phoenix campus; may require occasional travel between university locations and attendance at meetings or events at various ASU sites.
• May require walking moderate distances between buildings and other campus locations to attend meetings, events, and conduct university business.

Department Statement:

The John Shufeldt School of Medicine and Medical Engineering at Arizona State University, a flagship component of the broader ASU Health initiative, is boldly re-imagining medical education by merging clinical medicine, biomedical science, engineering, and technology into one integrated student experience. Built from the ground up for today’s health-care challenges, the school trains physicians who not only provide exceptional patient care but also lead innovation, applying artificial intelligence, advanced diagnostics, and human-centered design to transform the future of medicine.

The school has received preliminary accreditation from the Liaison Committee on Medical Education (LCME) and is preparing to welcome its inaugural class in Fall 2026 on the Downtown Phoenix campus.

By educating physician-engineers fluent in medicine, engineering, and the humanities, the John Shufeldt School of Medicine and Medical Engineering is creating leaders who will rethink how care is delivered, measured, and improved — for Arizona’s communities and beyond.

Join us as we shape a new model of medical education and build the future of health care.

AND

The School of Technology for Public Health at ASU is pioneering a new field that re-imagines public health infrastructure for the 21st century by creating more integrative, responsive and resilient systems to protect the health of people in Arizona and beyond.

Designed in collaboration with national leaders and informed by listening sessions with local communities and health departments, the School is the first-of-its-kind in the nation to train students who are bilingual in public health and technology. By teaching students to be “technofluent,” the School serves as a catalyst to build and deploy the products, programs and systems needed to shape the future of public health this decade and beyond.

As part of ASU Health’s dynamic, innovation-driven ecosystem, the School integrates public health, engineering, data science, design thinking and community-engagement to develop leaders who will transform health systems, advance equity and drive impact at scale.

Join us as we build the future of public health — where technology and humanity converge to protect communities, improve outcomes and re-shape what it means to keep people healthy.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Downtown Phoenix

Funding:

No Federal Funding

 

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.