This role assists in purchasing materials, supplies, and basic services by evaluating bids, selecting suppliers, and negotiating on price, quality, and service. The Buyer will also support the Procurement Expediting team by ensuring timely completion of orders. This is a full-time position providing operational mission support. This position is supporting Amentum on a contract for the US Department of Defense and based in Japan, primarily at a customer location aboard MCAS Iwakuni in support of a Base Operations & Support contract with the Department of Defense (DoD)/Navy-Marine Corps.
Working Environment: Non-Status of Forces Agreement (SOFA) assignment (SOFA dependents maintain their status). Constant use of sight abilities while reviewing documents, constant use of speech/hearing abilities for communication, constant mental alertness, must possess planning/organizing skills, and must be able to work under deadlines.
Work Schedule: This position works eight hours per day, five days per week minimum. Traditional in-person attendance expectations (non-hybrid).
Position Responsibilities:
- Work independently with minimal supervision under the direction of the Subcontracts Manager
- Identify, Onboard and maintain local sources for supplies and services
- Reviews purchase requisitions for clarity, compliance, detail, completeness, and obtains additional information considered necessary.
- Develops Requests for Information (RFIs) and Requests for Quotation (RFQs).
- Reviews solicitation responses and performs relevant analyses based on a variety of factors such as Price, conformity of Request for Quote, Delivery / Payment terms and Stock holding abilities
- Negotiates all aspects of the procurement to include price, payment and delivery terms, quality requirements, and other factors with suppliers.
- Drafts and sends solicitations to Suppliers
- Generates Purchase Orders using Amentum’s Enterprise Resource Planning (ERP) system to final form for approval and signature.
- Prepares and maintains a complete Purchase Order file in accordance with Federal Acquisition policies, Corporate Procurement guidance, and other applicable references to ensure compliance throughout the procurement cycle.
- Administratively manages the procurement process from order placement through receipt of products and payment of invoices, coordinating closely with the Procurement Expediting Team.
- Actively manages supplier performance through consistent communication to ensure proper adherence to purchase order terms and conditions.
- Coordinates with Stakeholders to ensure compliance and resolve discrepancies with procurements or invoicing. Takes or recommends corrective actions as necessary.
- Plans, organizes, prioritizes and performs multiple tasks to perform job functions in an orderly, efficient manner.
- Works professionally in a team environment and independently as necessary
- Performs other related duties as assigned
Minimum Acceptable Experience and Qualification Levels:
- 2 years of experience in Business Administration or a related discipline is required
- Proficiency in Microsoft Office
- Demonstrated ability to understand purchasing and accounting data
- Expected Skills and Competencies: Ability to analyze data, and generate meaningful reports Costpoint, Maximo or ERP system experience is highly desired Knowledge of principles and processes involved in operating and supporting Procurement functions Excellent oral and written communication skills.
- Good organizational and planning skills
- Experience working under an approved Federal Contractor’s Purchasing System (highly desired)
- Previous FAR compliant procurement experience is preferred
Education:
- High school diploma or GED required at a minimum.
- Language Requirements:
- Must be bilingual in speaking English and Japanese Reading and writing Japanese preferred with knowledge of Business Japanese a plus
Professional Licenses & Certifications: N/A
Other Requirements:
- SOFA Dependents are required to obtain the approved “REQUEST TO ENGAGE IN COMMERCIAL ACTIVITIES OR PRIVATE EMPLOYMENT IN JAPAN” as per IIIMEF/MCIPAC MCBBO 5300.3 via Staff Judge Advocate at Marine Corps Air Station Iwakuni, Japan for DBIDS processing as a Contractor
- Candidate must possess a valid passport of home country with a minimum of 12 months remaining to expiration date, if not currently a resident of Japan
- Applicants in-country must hold their own visa sponsorship or residency if not an internal applicant.
- Company will assist applicant in obtaining access to customer work site, MCAS Iwakuni, Japan via DBIDS application.
- Applicant will be required to apply and be accepted for a DBIDS enrollment and identification issuance prior to employment for first workday, which will be categorized as “Foreign Gov Contr”; SOFA dependents will be required to hold Contractor Identification IAW Installation Access Control MCASO prior to employment for first workday. Contractor identification is a requirement of employment.
- Position requires the applicant to drive in the performance of work duties. Applicant must be able to obtain (if on IDP) and maintain a Japanese Driver License, within 90 days of hire, or SOFA license and be able to operate a Company provided motor vehicle on MCAS Iwakuni. Applicant must be able and willing to operate motor vehicle on Japanese roads as job duties require. Vehicle operators will be subject to US Military traffic citation point system.
- Transportation is not provided to locally hired personnel for the purpose of commuting to and from the workplace. Non-locally hired are expected to obtain and maintain the legal ability to operate a Company provided vehicle both on and off the installation for the purpose of commute and/or on-site transportation. Those unable to obtain and maintain the legal means to operate a motor vehicle in Japan or aboard the installation will be responsible for their own transportation for all purposes.
- All vehicle assignments, if applicable, are based on vehicle availability, position, work assignment and where the primary operator may live. Ride sharing on and off base to residences is applicable within the local area as may be necessary.
