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Ottawa, Ontario, Canada
Onsite
The Buyer & Materials Specialist is responsible for purchasing execution, supplier follow-up, materials coordination and inventory support. The role creates and manages purchase orders from approved requirements, helps maintain accurate material records and supports the availability of materials needed for production and other operational requirements.
Working closely with Production, Planning, Supply Chain, Engineering and Customer Service, this role helps ensure materials are available when needed, purchasing and inventory records are accurate, and operational commitments are supported.
Create and place purchase orders for approved requirements identified through MRP, email, Teams, telephone requests and other operational needs.
Confirm order acknowledgements, pricing, quantities, lead times and expected delivery dates with suppliers.
Monitor open purchase orders and follow up on shortages, late deliveries and changing operational priorities.
Maintain accurate purchase order information and purchasing records in D365.
Coordinate routine supplier communication and resolve day-to-day order issues within approved authority.
Escalate supplier, cost, quality, availability or delivery concerns to the Supply Chain Manager.
Support vendor coordination while strategic sourcing, supplier selection, contracts and commercial negotiations remain with the appropriate management owner.
Materials Coordination & Inventory Support :
Monitor material availability and communicate shortages, delivery risks or changing priorities.
Support cycle counts, physical inventory counts and inventory reconciliations as assigned.
Assist with inventory discrepancy investigations and provide purchasing or supplier information needed to support resolution.
Complete authorized D365 inventory transactions, including transfers, issues, returns, adjustments and material movements. This role must not post system receipts against purchase orders they create or place.
Maintain purchasing and material traceability records and support accurate item, quantity and location information.
Support scrap identification, disposition tracking and inventory write-offs in accordance with approved processes.
Warehouse & Receiving Support :
Provide warehouse and receiving support as needed during workload peaks, absences or changing operational priorities.
Assist with identifying, moving, staging, replenishing and putting away materials when requested.
Support production-order and sales-order picking when needed, following established warehouse priorities and processes.
Complete physical receiving support, such as unloading, checking quantities against packing documentation and identifying materials. Authorized system receipt transactions must not be completed by this role for purchase orders they created or placed.
Follow established storage locations, labelling standards, material-flow practices and warehouse procedures when performing warehouse work.
Help maintain a safe, clean and organized warehouse and report storage, safety or inventory concerns to the Supply Chain Manager
Shipping & Operational Support :
Provide backup support for outbound shipments, shipping documents and carrier coordination when required.
Support engineering changes, BOM revisions, new product introductions and material transitions by coordinating purchasing and material information.
Create, revise and follow SOPs, QWIs and other operational documentation related to assigned responsibilities.
Participate in improvements to purchasing follow-up, material availability, inventory accuracy, standardization, quality and waste reduction.
Assist with sales-order final assembly and production assembly, including laser operations, only when required as backup support.
Follow all company policies, quality requirements and health and safety procedures.
Perform other related duties as assigned.
High school diploma or equivalent required; post-secondary education in supply chain, logistics, business, manufacturing or a related field is an asset.
Two or more years of experience in purchasing support, materials coordination, inventory control, warehouse operations or a manufacturing environment.
Experience creating purchase orders and communicating with suppliers.
Experience with an ERP system; Microsoft D365 experience is an asset.
Strong organization, prioritization and time-management skills with the ability to manage changing requirements.
High attention to detail and a strong commitment to purchasing, inventory and transaction accuracy.
Clear communication, follow-up and practical problem-solving skills.
Ability to work independently and collaboratively across departments.
Comfort using Microsoft Outlook, Teams, Excel and Word.
Ability to perform the physical requirements of warehouse support and safely handle materials and equipment.
Reach truck certification is required. The employee must hold valid certification or complete company-provided training before operating a reach truck independently.
The employee must follow all required training and company safety procedures whenever operating powered material-handling equipment.
