Chief of Staff

We're looking for a Chief of Staff who is highly driven, maniacally organized, comfortable with ambiguity, and excited to join us in-person in San Francisco to help build and scale the company. You'll work directly with the CEO and set the cadence for how the company operates. You'll own end-to-end execution on whatever needs to happen–from hiring to new initiatives and day-to-day operations. We're a lean team, which means you'll make the call on what happens and how it gets done. # **What you'll do** - Take on whatever's breaking, slowing us down, or the bottleneck to our growth - Execute new initiatives and one-off projects for growth, sales, marketing, and partnerships - Hiring–sourcing the best candidates, running interviews/work trials, onboarding new hires - Run inbound sales–product inquires, security questionnaires, demos - Talk to existing and prospective customers - Understand and identify gaps in how we show up in the world and to our customers - Run office operations and handle admin work (payroll, expenses, vendor management, all the stuff that needs to get done) - Build and automate processes and systems as we scale - Operational and keeping-the-lights-on tasks This is a high-leverage role for someone who wants to be a world-class operator. You'll get your reps executing across recruiting, marketing, operations, customer success, and more. As we grow, so will the responsibilities and opportunities for this role. # **Who you are** - **Bias towards action** –You move fast, make calls with limited data, and fix things in real time - **Strong operator with startup experience** –you've seen how great organizations operate and can execute at that level - **High ownership** –you own outcomes, not just tasks, and feel it personally when something doesn't ship - **Bias towards action and urgency** –you have a visceral sense of discomfort when the ball sits in your court too long - **Highly autonomous** –you make most decisions yourself, don't wait for permission, and move fast - **Set the tempo** –you establish cadence and pace internally/externally and make sure things happen on time - **Extremely organized** –you maintain context across many simultaneous projects without dropping balls - **Comfortable with ambiguity** –you don't need a playbook, you write it and figure out what needs to happen - **Strong generalist** –you want to get your reps across different disciplines from recruiting to customer research to event planning to operations - **No task is beneath you** –you'll update the cap table, run payroll, and take pride in optimizing tedious work - **Strong product sense and taste** –you understand what makes software feel great - **Keen eye for efficiency** –you hate repetitive work and automate or eliminate it - **Love startups** –you want the speed, the ownership, the opportunity to build things from scratch   ### About Circleback Circleback is building the source of truth for everything said at a company–starting with [best-in-class](https://time.com/charter/6987522/the-best-ai-note-taking-tools-for-meetings/) AI meeting notes, action items, and search. Every meeting will be AI-enabled. But meeting notes are just the beginning. We're building toward something larger: a platform that captures, organizes, and actions on the context from all conversations across a company–meetings, calls, emails–so teams can actually use what they know. We're a small team backed by Y Combinator. Profitable, growing virally, and thousands of paying customers including PostHog, Browserbase, Gumloop, and more. ### Why join - We [ship fast](https://circleback.ai/releases) with a high bar for quality - Small team, large problem–the product category we're building didn't exist until recently - Profitable and growing virally through word of mouth - Software that people actually [love](https://circleback.ai/#testimonials) and use daily If you care about craft and want to build something ambitious with a small team that moves quickly, we'd like to hear from you. Visa sponsorship is not available for this role.