City Council District 14 Community Aide/Administrative Assistant

THIS IS A NON-CIVIL SERVICE POSITION

CITY OF BALTIMORE, OFFICE OF CITY COUNCIL PRESIDENT

City Council District 14 Community Aide/Administrative Assistant
  

SALARY RANGE: 

$15.00 - $30.00, Hourly (Part-time)

Get to Know Us 

Councilwoman Odette Ramos made history in 2020, as the first and only Latine person ever elected to office in Baltimore City. Representing the 14th District, she leveraged her vast experience in housing and community development to sponsor and pass significant legislation including the Inclusionary Housing law, the Mary Pat Clarke Opportunity to Purchase Act, In Rem foreclosure to accelerate Baltimore’s vacant property acquisition, payment plans for property taxes in arrears, and the vacant property tax. She advocates for tax sale reform and better systems for addressing vacant and abandoned properties. Councilwoman Ramos currently has bills pending that improve the rental licensing laws and enforcement, improve In Rem foreclosure, and enact necessary changes to the property tax billing structure. Ramos is also leading the charge to protect our immigrant community in Baltimore City.

Job Summary: 

The Administrative Assistant is an integral member of the District 14 Council Office. The Administrative Assistant provides administrative support to Councilwoman Odette Ramos and staff including scheduling the Councilwoman’s calendar, ensuring that she is prepared for meetings and events, coordinating events, meetings, and working groups, and managing general administrative office functions. Other duties may be assigned.

The Administrative Assistant will work up to 25 hours per week. The schedule can be somewhat flexible until rhythm and practice are established.  This position is not eligible for benefits. 

ESSENTIAL FUNCTIONS 

75% Provide administrative support to Councilwoman and staff. 

·       Maintain the master calendar and schedule appointments for meetings, events, working groups, and conference calls 

·       Consistently respond in courteous and congenial manner  

·       Assist with event, meeting, and working group coordination 

·       Prepare materials for meetings and events including drafting, formatting, reviewing the printed materials, correspondence, and memos 

·       Attend meetings, working groups, and events with the Councilwoman as needed

·       Obtain supplies for the office

·       Manage and monitor office subscription services 

·       Other administrative tasks as needed

15% Assist with special projects and working groups as assigned 

·       Assist with special projects within the office, which could include research, problem solving for longer term solutions to neighborhood challenges, and more.

·       Assist with coordinating and staffing working groups created by the Councilwoman.

10% Respond to incoming inquiries from constituents (physical mail, email, fax, and telephone calls) 

·       All District 14 staff assist with constituent services inquiries. 

EDUCATION AND EXPERIENCE REQUIREMENTS 

·       Bachelors Degree or equivalent preferred.

·       Experience in administrative tasks such as scheduling

·       Excellent writing and communications skills

·       Extensive use of Google and Microsoft Office products. 

·       At least two years of work experience.

KNOWLEDGE, SKILLS, AND ABILITIES 

·       Excellent customer service and communications manner

·       Problem solving and innovative thinking 

·       Knowledge of Spanish preferred but not required

·       Flexibility to work in the office as well as remotely

Background Check             

Eligible candidates under final consideration for appointments to positions identified as positions of trust will be required to complete authorization for a Criminal Background Check and/or Fingerprint must be successfully completed. 
  

Probation  

All persons, including current City employees, selected for this position must complete a mandatory six-month probationary period.

 
Baltimore City Government is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion. The City of Baltimore prohibits discrimination on the basis of race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status, military service, sexual orientation, gender identity/expression or any other characteristic protected by federal, state or local laws. Applicants requiring accommodations during the hiring process should contact the Department of Human Resources directly. Do not attach your request for accommodation to the application. 

BALTIMORE CITY AN EQUAL OPPORTUNITY EMPLOYER