Closing Coordinator

Where you will work: This position offers a hybrid option to allow for occasional remote work, primarily working out of the Janesville, WI office location.

The contributions you will make: This position is responsible for the accurate processing, closing, funding and servicing of transactions secured by real estate properties. Closings are expected to be completed in accordance with regulations, policies and procedures.

A typical day: 

• Follows established organizational policies and procedures to ensure transactions meet legal compliance with lending laws and regulations.
• Supports several business units, as needed.
• Collects documents and ensures appropriate due diligence is completed to confirm all underwriting conditions are met.
• Verifies accuracy of legal descriptions, property ownership and legal access, for real estate secured transactions of the organization.
• Coordinates with Compeer departments and external companies to order title commitments, appraisals, and flood zone determinations. Follows regulatory guidance as applicable.
• Reviews title insurance commitments, deeds, real estate title documents, Uniform Commercial Code filings, fixture filings, and other related documents to confirm the organization’s collateral lien position. Confirms legal documents required to close a transaction and parties required to sign each legal document.
• Independently creates or reviews settlement statements and/or disbursement agreements in accordance with the transaction to ensure the funds are disbursed accurately.
• Collaborates with internal and external parties to resolve issues affecting title insurance or exceptions to the organization’s policies and procedures, in the context of a specific transaction.
• Coordinates on-site and off-site closings with internal and external clients and executes the closing transaction with clients by explaining all forms, answering client questions and securing appropriate signatures on all documents, as needed. May perform witness closings.
• Administers funding execution and proper booking and data maintenance.
• Work with Legal Department and Title Review teams on collateral related documents, such as Consents, Subordinations, and Contract Assignments, as needed. Drafts supplemental loan closing documents when necessary.
• Files legal documents with appropriate government entities, to perfect Compeer’s lien position.
• Answers questions and provides solutions to internal and external clients on matters relating to the organization’s procedures involving closings, legal documents, title insurance, real estate and chattel collateral.
• Works closely with internal and external clients to set up, organize, verify and close mortgage loans, short-term loans and large transactions for all business units serving the organization’s clients.
• Collaborates with sales to service all aspects of client relationships within the lending territory.  Assists team members with transactions and loan servicing.
• Provides exceptional client service, determines client needs, and meets those needs to the extent of delegated authority, including disbursement of funds and working within credit underwriting guidelines.
• Assists Client Service Representatives (CSR) by providing backup to all CSR job functions as needed.
• Conducts a post-close review of transactions to ensure they were closed in accordance with the organization’s policies and procedures. Reviews all documents related to the transaction.
• Documents the actions that were taken to ensure the organization has obtained the expected lien position or its equivalent, as required by law and by the organization’s policies and procedures.
• Keeps current with regulatory and compliance procedures to ensure all transactions comply.

The skills and experience we prefer you have: 

• Associate’s degree in accounting, business administration, legal, agriculture or related field; or related field or an equivalent combination of education and experience sufficient to perform the essential functions of the job.
• 0-5 years related work experience; prefer title or legal experience.
• Closing Agent License; Insurance Producer License preferred (or ability to obtain within twelve months (where applicable).
• Commissioned as a Notary Public for the state (or ability to obtain within three months). May include e-notary
• Working knowledge of loan approval processes and requirements, personal property security documents, real estate, legal, banking, security requirements and title insurance.
• Working knowledge of legal descriptions and collateral documents to gather appropriate information for document preparation.
• Basic accounting and mathematical skills to calculate data, reconcile funds and determine payoffs.
• Background in agriculture preferred.
• Skill in processing complex, detailed information in an accurate and thorough manner.
• Effective interpersonal, oral and written communication and client service skills.
• Effective organizational and time management skills.
• Computer skills, including MS Office applications and programs and/or other systems needed to perform functions of the role (Webex and Video conferencing).
• Ability to work with a wide variety of internal and external clients.
• Ability to multi-task with tight deadlines, in a fast-paced, team environment.
• Valid driver’s license.

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How we will take care of you:

Our job titles may span more than one career level (associate, senior, principal, etc.). The actual title and base pay offered is dependent upon many factors, such as: training, transferable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future. This role is eligible for variable compensation and other benefits.