Collections Manager

Responsibilities & Duties

Team Leadership

Manage team members based at the Museum’s Third Street location and the Collections Center. Partner with the Director of Collections Management and other department managers in sustaining a collections management community where all experts have a productive forum to share ideas, best practices, and learning, so they have a deeper sense of belonging in collections care.

Encourage and contribute to an inclusive, rewarding, and inspiring workplace, where innovation, discovery, and constant learning cultivate a deep sense of belonging and shared responsibility within the Collections Care and Access Team and larger Collections Management Department.    

Build and foster a culture of safety, inclusivity, and equity, and support the personal and professional growth of individuals.    

Work in a healthy and flexible management style that understands and adjusts to staff needs and supports strategic pursuits and sustainable workloads.   

Nurture collaboration and partnership across teams with fluid communication and respect for diverse expertise that are essential to an art museum.    

Support effective and efficient communication and workflows, prioritize activities, and ensure that the Collections Care and Access Team has the resources they need to do their jobs.    

Model empathy and understanding, communicates clearly, and can explain the benefits of changing practices and behaviors to meet the needs of colleagues, teams, and projects.    

Demonstrate a commitment to the Museum’s strategic focus of making programming that engages visitors and inspires individuals to return and recommend the Museum to their family and friends. 

Support the Museum’s strategic focus with processes and guardrails to ensure we move towards the same goals and pivot away from activities that do not support the strategy.     

Represent the Museum through conference presentations, guest lecturing, committee work, mentoring, and publications.  

Art Storage and Access

Plan and deliver integrated and strategic management and use of physical art storage at the Museum’s Third Street location and its Collections Center, using the highest standards of care, security, and sustainability, so that the art collection is as accessible as possible to the museum’s staff and audiences. 

Oversee day-to-day management of art storage spaces at the Museum’s two facilities including maintenance and cleaning.

Partner with the Head Preparator on additional art handling support needed for either location.

Partner with Conservation and Facilities to maintain appropriate storage climate conditions, integrated pest management, and housekeeping programs.

Partner with the Director of Collections Management to plan and manage short- and long-term art storage organization projects to maximize the best use of spaces, including utilizing off-site storage and digital art storage systems.

Partner with colleagues in Collections Management, Registration, and Conservation to implement integrated best practices for art access, housing, matting, framing, storage, and movement.

Collaborate with colleagues across the Museum to encourage and support art access and use, cross-disciplinary research, and creative engagement with the art collection.

Oversee safe maintenance and practice in our Collections Center woodshop and other workspaces.

Art Management and Documentation:

Spearhead regular and periodic audits, surveys, and inventories of the collection and associated documentation.

Research and reconcile discrepancies in identification, numbering, and locations.

Contribute information and documentation to the Museum’s collections management and digital asset management systems.

Document and track artwork condition, working cross-departmentally when a condition issue needs attention.

Work closely with related staff to oversee the coordination and execution of the contracted weekly art shuttle between the Museum's Third Street location and the Collections Center. The Collections Manager assists team members in resolving shuttle related issues when needed, including the approval of canceling or booking additional shuttle days.

Ensure consistent application of the Museum’s standards, policies, and procedures for art preparation, handling, rehousing, storage, installation/deinstallation, and transit. Draft and contribute to additional policies and procedures as needed to ensure alignment with contemporary museum standards and SFMOMA strategies.

Manage and prioritize collection housing projects.

Administration

Manage CC Preparator weekly schedule, project assignments, and tasks.

Develop and support effective and efficient workflows, prioritize activities, and ensure that the team has the resources they need.

Prepare budgets related to storage, housing, and movement of art.

Track and report on data related to collections growth, art location, use, and movement.

Develop, update, and implement policies related to Collections Management in partnership with the Director of Collections Management.

Qualifications & Skills

Bachelor’s degree in Museum Studies, Art Conservation, Art History, or related discipline.  Possession of an advanced degree preferred.
Minimum five (5) years of related experience in museum registration and/or collections management, with collection experience essential. Experience working with Fine Art Collections preferred.
Minimum of three (3) years of direct supervisory experience.   
Collections management expertise with thorough knowledge of registration methods and significant experience in applying collections care principles in modern and contemporary art museums.
Knowledge of conservation concepts, procedures, and terms. 
Knowledge of crating, packing, and transportation methods.
Outstanding management and supervisory skills, a desire to work in and lead a team-oriented environment, a high level of initiative, creative and flexible problem-solving skills, and the ability to direct and motivate staff.
Ability to maintain a sense of focus and calm under pressure, with challenging or changing deadlines.
Detail-oriented and accustomed to utilizing a variety of tools to track and report the status of projects.   
Proficiency working with collections management systems. 
Proficiency with Microsoft applications (Outlook, Teams, Word, Excel, PowerPoint, etc.) and Asana or other project management software platforms.

Working Conditions

The position’s primary workspace is at its Collection Center in South San Francisco with weekly duties at the Museum's Third Street location.

Must be able to visually inspect artwork.

Must be able to lift 20 lbs.